Community Association Admin Specialist

ADP, Inc.; Saint Petersburg (FL); On-site; USD 28,000 - 30,000; Full time

Job summary

ADP, Inc. is seeking an Administrative Assistant to support the Community Association Manager and Property Management team in St. Petersburg, FL.

The role handles resident communications, work order coordination, vendor documentation, meetings, records management, and customer service with a focus on confidentiality. Experience with CINC and Microsoft Office is preferred; strong organizational and communication skills are essential to ensure timely and professional support for Boards,

Qualifications

• Minimum of 2 years of administrative experience in property management or real estate.
• Experience with CINC Association Management software is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative support to CAM and Property Management team.
• Coordinate communications with residents and board members.
• Prepare meeting agendas and take minutes.
• Enter and maintain records in CINC software.
• Process invoices and assist with budget preparation.
• Coordinate vendor documents and bids.

Skills

Administrative Support

Customer Service

Data Entry

Time Management

Microsoft Office

Education

High School Diploma or GED

Tools

CINC Association Management Software

Job description

ADP, Inc. is seeking an Administrative Assistant to support the Community Association Manager and Property Management team in St. Petersburg, FL.

The role handles resident communications, work order coordination, vendor documentation, meetings, records management, and customer service with a focus on confidentiality. Experience with CINC and Microsoft Office is preferred; strong organizational and communication skills are essential to ensure timely and professional support for Boards,