CMA Administrative Assistant

Cmacommunities; Fort Walton Beach (FL); Hybrid; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401k with company match

Total Rewards Program

Job summary

Cmacommunities Fort Walton Beach, FL is seeking a detail-oriented Administrative Assistant to provide on-site support to the Association Manager. The role covers file management, clerical tasks, and processing reports for compliance and gate operations.

You will handle resident amenities scheduling, owner/guest mail, and coordination of print jobs, while delivering strong customer service. Proficiency in Microsoft Office and accounting software like Vantaca is preferred, with a bachelor’s degree

Qualifications

• Must possess strong verbal communication and be able to interact with all levels of staff.
• Excellent customer service and organizational skills are required.
• Must be accurate, detail-oriented, and dependable.
• Must be a self-starter and able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines.

Responsibilities

• Maintains electronic and hard-copy files and an efficient information retrieval system.
• Performs clerical duties including copying, faxing, scanning, and mailing large volumes of documents.
• Assists Association Manager to track and record charges to assigned property.
• Assists Association Manager with researching account information.
• Processes all Compliance, Architectural, and gate reports for Association Manager.
• Assists Association Manager with scheduling amenities for residents.
• Provides excellent customer service to clients and other employees.
• Manage owner/guest packages and mail to include distribution.
• Coordinates outside print jobs and any other work-related documents/packages.
• Maintains RFID wristband system, key log, and parking decals.
• Assists with any special projects as assigned.

Skills

Verbal communication

Customer service

Organization

Detail oriented

Independence

Multi-tasking

Professional appearance

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Vantaca

Job description

Fort Walton Beach, Florida, United States

Location

Fort Walton Beach , Florida , United States

Job Description

Position Purpose:

Performs full administrative and general support duties to assist the on-site Association Manager.

Major Tasks, Responsibilities, and Key Accountabilities

• Maintains electronic and hard-copy files and an efficient information retrieval system.
• Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing.
• Assists Association Manager to track and record charges to assigned property.
• Assists Association Manager with researching account information.
• Processes all Compliance, Architectural, and gate reports for Association Manager.
• Assists Association Manager with scheduling amenities for residents.
• Provides excellent customer service to clients and other employees.
• Manage owner/guest packages and mail to include distribution.
• Coordinates outside print jobs and any other work-related documents/packages.
• Maintains RFID wristband system, key log, and parking decals.
• Assists with any special projects as assigned.

Nature and Scope

• Must possess excellent verbal communication skills - will be communicating with all levels of personnel, so clear and concise communication is a must .
• Excellent customer service and organizational skills are required .
• Must be accurate , detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.
• Business Casual Dress Code

Supervisory Responsibility

• This position has no supervisory responsibilities.

Payrate: $18.00 - $20.00 per hour Depending on Experience

Benefits: Available to full time, regular (non TEMP) employees

• Medical, Dental, Vision, 401k with company match
• Total Rewards Program, Employee Perks and Discounts
• 8 Paid Holidays annually, Vacation, Personal, and Sick accrued Time Off

Requirements

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and copiers.
• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required .

Position Type and Expected Hours of Work

• This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5 p.m.

Travel

• May require some travel to local post office, office supply store, print shop, etc.

Education Required

• Proficiency in using Microsoft Office applications and Outlook email.
• Experience using Vantaca or other Accounting Software.
• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.