Administrative Specialist for AI and Data Teams

Moss & Associates LLC; Cypress (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

Moss & Associates is seeking an Administrative Assistant to support the AI and Data teams in Florida. You will manage calendars, coordinate travel, and handle essential admin tasks to keep operations running smoothly.

This role offers exposure to cutting-edge data initiatives and opportunities to grow toward executive support or technical roles. You’ll work in a people-first environment focused on delivery and collaboration across multiple offices.

Qualifications

• Strong organizational skills; detail-oriented and reliable.
• Independent and self-motivated with initiative.
• Clear and professional written and verbal communication.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Excel, Word) preferred.

Responsibilities

• Calendar and meeting management across two teams; coordinate agendas and follow-ups.
• Travel arrangements and itineraries for team members; manage changes calmly.
• Invoice processing and submission; coordinate with Accounts Payable for accuracy.
• General administrative support: document prep, expense reporting, vendor coordination, and filing.
• Team coordination between AI and Data teams; facilitate communication and execution of priorities.
• Support ad hoc special projects as needs evolve and show initiative.

Skills

Organizational skills

Independent

Communication

Microsoft 365

Tools

Outlook

Teams

Excel

Word

Job description

Moss & Associates is seeking an Administrative Assistant to support the AI and Data teams in Florida. You will manage calendars, coordinate travel, and handle essential admin tasks to keep operations running smoothly.

This role offers exposure to cutting-edge data initiatives and opportunities to grow toward executive support or technical roles. You’ll work in a people-first environment focused on delivery and collaboration across multiple offices.