Administrative Assistant — AI & Data Teams

Moss.com; Fort Lauderdale (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Moss & Associates is seeking an organized Administrative Assistant to support the AI and Data teams. You will manage calendars, coordinate travel, process invoices, and provide day-to-day admin support to keep two fast-moving teams aligned and productive.

This role emphasizes proactive collaboration, strong communication, and a willingness to grow within a dynamic, technology-focused environment.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to work independently and take initiative.
• Excellent written and verbal communication.
• Comfortable juggling multiple priorities and shifting plans.

Responsibilities

• Calendar & meeting management across two teams.
• Arrange travel, accommodations, and itineraries for team members.
• Review and submit invoices; coordinate with Accounts Payable.
• General administrative support, vendor coordination, and document prep.
• Serve as a connective resource between the AI and Data teams.
• Pitch in on ad hoc projects as needs evolve.

Skills

Organizational skills

Initiative

Communication

Multitasking

Microsoft 365

Tools

Microsoft 365 suite

Calendar management tools

Job description

Moss & Associates is seeking an organized Administrative Assistant to support the AI and Data teams. You will manage calendars, coordinate travel, process invoices, and provide day-to-day admin support to keep two fast-moving teams aligned and productive.

This role emphasizes proactive collaboration, strong communication, and a willingness to grow within a dynamic, technology-focused environment.