Administrative Assistant

Moss & Associates LLC; Cypress (FL); Presencial; USD 32 000 - 52 000; Tempo integral

Resumo da oferta

Moss & Associates is seeking an Administrative Assistant to support the AI and Data teams in Florida. You will manage calendars, coordinate travel, and handle essential admin tasks to keep operations running smoothly.

This role offers exposure to cutting-edge data initiatives and opportunities to grow toward executive support or technical roles. You’ll work in a people-first environment focused on delivery and collaboration across multiple offices.

Qualificações

• Strong organizational skills; detail-oriented and reliable.
• Independent and self-motivated with initiative.
• Clear and professional written and verbal communication.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Excel, Word) preferred.

Responsabilidades

• Calendar and meeting management across two teams; coordinate agendas and follow-ups.
• Travel arrangements and itineraries for team members; manage changes calmly.
• Invoice processing and submission; coordinate with Accounts Payable for accuracy.
• General administrative support: document prep, expense reporting, vendor coordination, and filing.
• Team coordination between AI and Data teams; facilitate communication and execution of priorities.
• Support ad hoc special projects as needs evolve and show initiative.

Conhecimentos

Organizational skills

Independent

Communication

Microsoft 365

Ferramentas

Outlook

Teams

Excel

Word

Descrição da oferta de emprego

Administrative Assistant AI & Data Teams Moss & Associates

About Moss

At Moss, our purpose is simple: Empower to Create the Exceptional. We're a national construction and solar EPC firm driven by relationships, entrepreneurial thinking, and the belief that the best work happens when people are supported to do it well. Our AI and Data teams sit at the forefront of how Moss is building for the next decade, and we're looking for an organized, curious, and energetic person to help keep those teams running at their best.

The Role

This is a ground-floor opportunity to work alongside a dynamic and growing team doing meaningful, innovative work. As our Administrative Assistant, you'll support both the AI and Data teams, reporting directly to the Data Director, keeping operations smooth so the team can stay focused on what they do best. This role is ideal for someone who is sharp, proactive, and looking for more than just a job. At Moss, we invest in people, and whether your path leads toward an executive assistant role or toward a career in data and technology, we'll help you grow in the direction that excites you most.

What You'll Do

• Calendar & Meeting Management: own scheduling across two fast-moving teams. Coordinate meetings, manage competing priorities, prepare agendas, and make sure nothing falls through the cracks. You'll be the person who keeps things on track.
• Travel & Logistics: arrange travel, accommodations, and itineraries for team members. Handle last-minute changes with a calm head and a solutions mindset.
• Invoice Processing: track, review, and submit invoices for the team, coordinating with Accounts Payable as needed to ensure accurate and timely processing.
• General Administrative Support: handle day-to-day administrative needs including document preparation, expense reporting, vendor coordination, correspondence, and keeping shared team resources organized and current.
• Team Coordination: serve as a connective resource between the AI and Data teams, supporting communication, follow-through, and execution on shared priorities.
• Special Projects: pitch in on ad hoc projects as the team's needs evolve. If you bring curiosity and initiative, there will be room to take on more.

What We're Looking For

We care more about how you show up than what your resume looks like. That said, here's what sets the right candidate apart:

• Strong organizational skills: you track the details others miss
• Independent and self-motivated: you know when to take initiative and when to ask for guidance.
• Clear and professional communicator, both written and verbal
• Comfortable juggling multiple priorities and adapting when things shiftProficiency in Microsoft 365 (Outlook, Teams, Excel, Word) preferred
• Proactive by nature, you look ahead, not just at what's in front of you
• Positive, collaborative energy that's contagious
• A genuine curiosity about technology, data, or AI is a plus but not required on day one

Why This Role

Real visibility. You'll work directly with team leadership and get an inside look at how AI and data strategy are shaping the future of construction.

Real growth. This role has a defined path — you could grow into an Executive Assistant or, if the technical side sparks your interest, transition into a functional role on the AI or Data team over time.

Real culture. Moss is a people-first organization. We work hard, we take care of each other, and we genuinely try to finish every project — and every working relationship — better than when we started.

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Moss brings an honest, positive, and intelligent approach to our business that’s not readily found in the construction industry. This has created recognizable, sustainable, innovative, award-winning buildings and helped our company become one of the most respected and sought-after companies in the U.S.

The Moss team of experts spans the country with offices in Hawai’i, California, Texas, and Florida.

Customer satisfaction is our passion. We are focused on exceeding expectations with intelligent solutions and genuine relationships. We’ve combined our deep expertise and a renowned level of integrity and transparency—serving as the foundation for all we do.