Hybrid Executive & Sales Assistant for AI Company

AI Data Management; San Luis Obispo (CA); Hybrid; USD 28,000 - 40,000; Full time

Job summary

AI Data Management in San Luis Obispo is seeking an experienced executive assistant to support the President and a small international team. You'll manage calendars, coordinate travel, handle meetings across US and international time zones, and keep the office running smoothly.

You will also assist with sales follow-through, prepare briefing notes, run demos, document CRM updates, and leverage AI tools to draft emails and summaries.

Qualifications

• A couple of years of administrative, office or sales support experience.
• Strong written and spoken English.
• Confident on video calls explaining services to clients.
• Outgoing and comfortable talking with clients and partners.
• Organized and detail-oriented, proactive without reminders.
• Proficient with Google Workspace; quick to learn new tools.

Responsibilities

• Manage the President's calendar across US and international time zones.
• Plan travel and track expenses; handle admin paperwork for an international team.
• Schedule appointments, run short demos, and take meeting notes.
• Keep CRM updated and assist with sales follow-through using AI tools.

Skills

Administrative experience

Sales support

English communication

Video calls

Organization

Proactive

Google Workspace

AI tools usage

Education

Bachelor's degree preferred

Tools

HubSpot

Salesforce

QuickBooks

Job description

AI Data Management in San Luis Obispo is seeking an experienced executive assistant to support the President and a small international team. You'll manage calendars, coordinate travel, handle meetings across US and international time zones, and keep the office running smoothly.

You will also assist with sales follow-through, prepare briefing notes, run demos, document CRM updates, and leverage AI tools to draft emails and summaries.