Administrative Specialist & Calendar Keeper

Yale New Haven Health; New Haven (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

Yale NewHaven Health is seeking an administrative support professional in Connecticut to perform a wide range of duties for the department. You will draft correspondence, assemble data, maintain records, and greet visitors in a professional manner.

Responsibilities include calendar management, travel arrangements, mail distribution, and low-level payroll/PO duties as needed. Strong organizational and customer-service skills with MS Office proficiency are essential.

Qualifications

• High school diploma or GED required; some business course work preferred.
• 1–2 years of experience in administrative support or related role.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and communication skills; excellent customer service.

Responsibilities

• Drafts and composes correspondence for review and approval.
• Assembles and compiles data from established sources.
• Maintains department records and filing systems (paper/electronic).
• Acts as receptionist for the department and greets visitors.
• Maintains calendar, schedules meetings, and arranges travel.
• Opens, sorts, and distributes mail in a timely manner.
• Monitors and orders office supplies to maintain inventory.
• Performs related general office duties as requested.

Skills

Communication

Organizational skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Yale NewHaven Health is seeking an administrative support professional in Connecticut to perform a wide range of duties for the department. You will draft correspondence, assemble data, maintain records, and greet visitors in a professional manner.

Responsibilities include calendar management, travel arrangements, mail distribution, and low-level payroll/PO duties as needed. Strong organizational and customer-service skills with MS Office proficiency are essential.