Administrative Specialist: Budgets, Scheduling & Coordination

porthouston; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Port Houston is seeking an experienced administrative professional to provide comprehensive support across departments. The role requires independent judgment, strong organizational skills, and a customer-focused approach to internal and external stakeholders.

You will manage calendars, coordinate meetings and travel, prepare documents, and assist with budget-related tasks, reporting, and records management. Proficiency in MS Office and SharePoint is essential to success.

Qualifications

• Associate's degree or equivalent preferred.
• 3+ years of related administrative support experience required.
• Proficiency in MS Office and data handling.

Responsibilities

• Provide administrative support for department operations and internal/external stakeholders.
• Manage calendars, meetings, travel arrangements for director and staff.
• Prepare correspondence, filing, records management, and office supplies.

Skills

Administrative support

Customer service

Communication skills

Organizational skills

Problem-solving

Autonomy

Education

Associate's degree in Business Administration/Communications

Tools

Microsoft Office

SharePoint

Kronos

JD Edwards

Cognos

Boarddocs

BuySpeed

Job description

Port Houston is seeking an experienced administrative professional to provide comprehensive support across departments. The role requires independent judgment, strong organizational skills, and a customer-focused approach to internal and external stakeholders.

You will manage calendars, coordinate meetings and travel, prepare documents, and assist with budget-related tasks, reporting, and records management. Proficiency in MS Office and SharePoint is essential to success.