Executive Office Administrative Specialist — Meetings & Operations

State of Louisiana; Reserve (LA); On-site; USD 35,000 - 55,000; Full time

Job summary

The Port of South Louisiana is seeking an administrative professional to provide support to executive staff and help manage the daily operations of the executive offices at Port headquarters. This role emphasizes organization, discretion, and professional communication in a fast-paced environment.

Two years of administrative experience and the ability to manage multiple priorities are essential, with opportunities to assist with Commission meetings, events, and high-visibility projects alongside

Qualifications

• Two years of experience in administrative services.

Responsibilities

• Requisition and stock supplies for Port headquarters; receive and verify supplies and equipment against purchase orders and requisitions
• Coordinate with other administrative personnel to address work overload, mass mailings, promotional packages, and special projects, including Port-sponsored conferences, banquets, seminars, and other events; prepare memoranda for directors, administrators, and managers regarding administrative decisions and policy matters
• Assist with compiling, copying, and distributing the Port of South Louisiana Commission meeting agenda; assemble the agenda compendium and other required materials in preparation for Commission meetings
• Ensure all incoming mail is properly sorted and assembled for distribution to the appropriate divisions and personnel

Skills

Communicating Effectively

Ethics and Integrity

Accountability

Initiative

Professionalism

Policies & Procedures

Judgement

Managing Meetings

Managing Time

Job description

The Port of South Louisiana is seeking an administrative professional to provide support to executive staff and help manage the daily operations of the executive offices at Port headquarters. This role emphasizes organization, discretion, and professional communication in a fast-paced environment.

Two years of administrative experience and the ability to manage multiple priorities are essential, with opportunities to assist with Commission meetings, events, and high-visibility projects alongside