Administrative Specialist/Assistant

Jethrock Construction Corporation; San Juan (PR); On-site; USD 35,000 - 50,000; Full time

Job summary

A construction company based in San Juan is seeking an Administrative HR Coordinator to manage various HR functions and administrative tasks. Candidates should have a bachelor's degree in a business-related field, with 1-2 years of administrative experience. Proficiency in MS Office, excellent communication skills, and attention to detail are essential. The role includes processing permits, auditing employee files, and ensuring compliance with HR regulations. This position requires on-site work in San Juan, Puerto Rico.

Qualifications

• 1-2 years of experience in administrative works.
• Graduates of BS Psychology and Human Resource Management are a plus.
• Proficient in MS Office (Word, Excel, PowerPoint).

Responsibilities

• Manage HR functions and administrative tasks.
• Process business permits and prepare required documents.
• Conduct background checks and audits of employee files.

Skills

Proficient in MS Office

Excellent oral communication

Excellent written communication

Detail-oriented

Education

Bachelor's Degree in business-related course

Job description

On-site - San Juan 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

PRIMARY PURPOSE

• Is in-charge in all administrative concerns and performs HR functions of the organization

DUTIES AND RESPONSIBILITIES

Administrative Task

• Process permits – Renewal (Business Permit) for JCC and JCMY (Annual)
• Process Building permit (When necessary)
• Prepares Secretary Certificate (As requested)
• Prepares Letter of Intent (As needed)
• Monitors renewal and is in-charge in dissemination of updated PCAB License to requesting department (Annual)

In-charge as custodian in safekeeping of documents related to:

• Business Permits
• Secretary\'s Certificate
• Letter of Intent
• Securities & Exchange Commission
• PCAB License
• Receipts related to monthly office unit rental
• In-Charge in monitoring of unit rentals, renewal of lease contract and preparation of payment request (As of date of payment)
• In-charge in monthly schedule for pest control
• Coordinates with service provider for repairs and maintenance of aircon, office equipment and other facilities (As needed)
• Ensures cleanliness and orderliness in all unit premises. Post reminders
• In-charge in receiving of Billing/Statement of Account related to rental, repairs/maintenance and upgrades, expenses during meeting and company events
• Monitor inventories for HR Supply and is in charge of request and supply of new hires
• Monitors and is in-charge for medicine supplies
• Issues Accountability form for non-consumable supplies office equipment such as PC/Laptop in coordination with IT Department
• Secures vehicle stickers and gate pass
• Coordinates with requesting department regarding calling card printing and coordination with the supplier
• Facilitate Internet connection for new projects (other technical concerns shall be dealt with by the IT Department)
• In charge in sourcing of venue and suppliers as well as preparation of comparative costing during company activities and events (Annual)
• In charge in office decorations during events or as requested
• Issuance of Company ID for semi-monthly paid employees
• Preparation of Birthday greetings and posting in Viber group
• Preparation of announcements and other activities in Viber group
• Other task that may be assigned from time to time

Additional Task

• Review and audit of 201 file of workers (Twice a month) to check the completeness and lacking pre-employment requirements using 201 audit/review checklist
• In-charge in background checking of potential candidates
• In-Charge as verifier of the authenticity of NBI clearance and PRC licenses
• Monitoring and timely releasing of performance evaluation form for probationary employees (3rd and 5th month) and for regular/permanent employees (annually) and for Project-based employees as needed and prior to movement (change in salary/change in position)
• Prepare monitoring sheet as well
• Routing of inter-office memo
• Minutes of meeting taker during HR Dept. meeting
• Posting HR memos and pictures of company events/activities in HR Bulletin board

In-charge in ATM/Pay card internal control such as but not limited to:

• Coordination with HR coordinator for request of Pay card
• Sending and transmittal of pay card to HR coordinator
• Encoding of new pay cards
• Preparation and issuance of Training Bond agreement for employees with approved training request

REPORTS FOR SUBMISSION / TIMELINE / KPI

• Audit report of 201 file (workers) – to be submitted within 5 days from audit
• Monitoring sheet of Probationary Employees showing schedule of evaluation and regularization date as well as the rating
• Monitoring sheet of Regular employees showing schedule of evaluation and rating
• Monitoring sheet of project Based employee with evaluation

EDUCATION, TECHNICAL CAPABILITY & CAREER

• Bachelor’s Degree – Any business-related course, but a graduate of BS Psychology & Human Resource Management is a plus
• With 1–2 years of experience in administrative works
• Proficient in MS Office application (Word, Excel and PowerPoint)
• Excellent in oral and written communication
• Detailed and result oriented

RECRUITMENT JETHROCK CONSTRUCTION CORP.

HR Manager Jethrock Construction Corporation

Active within three days

Working Location

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