HR & Admin Assistant (Receptionist)

Commerce Asia, Inc.; San Juan (PR); On-site; Full time

Benefits offered by this job

Competent Salary Package

HMO (MaxiCare)

Life and Accident Insurance

30-Day Leave Credits

Performance-Based Salary Increase

Company Equipment provided

Annual Physical Examination

Eligible for College Full Scholarship for dependents

Job summary

A leading firm in administrative support based in San Juan is seeking a proactive HR & Admin Assistant (Receptionist). The role involves managing front desk operations, providing administrative support, and handling office supplies to ensure workplace efficiency. Candidates should have a Bachelor's degree in Psychology, Human Resources, or a related field, along with 1-3 years of relevant experience. The position offers a competent salary package and comprehensive benefits, including HMO and performance-based salary increases.

Qualifications

• At least 1-2 years of relevant experience in HR and administrative functions.
• Proven work experience as an Administrative Assistant or in a comparable role.
• Demonstrates solid knowledge of office management and procedures.

Responsibilities

• Welcoming visitors and providing assistance and information.
• Managing appointment calendars and sorting mail.
• Providing comprehensive administrative support services.

Skills

Proficient in Microsoft Office Suite

Strong organizational skills

Knowledgeable in DOLE policies

Trustworthy and maintains confidentiality

Education

Bachelor of Science in Psychology or Human Resources

Job description

Job Description

On-site - San Juan 1-3 Yrs Exp Bachelor Full-time

We are looking for a proactive, results-driven HR & Admin Assistant (Receptionist) who can work independently while supporting daily office operations, including front desk management, office services, supplies, and facility coordination, to ensure a smooth and efficient workplace.

Job Qualifications

• Bachelor's Bachelor of Science in Psychology, Human Resources, or any related degree
• With at least 1-2 years of relevant experience in HR and administrative functions
• Has proven work experience as an Administrative Assistant or in a comparable role
• Demonstrates solid knowledge of office management and administrative procedures
• Knowledgeable in DOLE policies and standards, particularly in handling third-party service provider personnel
• Proficient in Microsoft Office Suite applications, including Word, Excel, and PowerPoint
• Possesses strong organizational skills with the ability to manage multiple tasks and priorities effectively
• Experienced in office management, including monitoring office supplies and ensuring cleanliness and orderliness of the workplace
• Highly self-motivated, results-oriented, and able to work with minimal supervision
• Trustworthy and maintains confidentiality
• Amenable to work on-site in Greenhills, San Juan City

Responsibilities

• Responsible for welcoming visitors and providing accurate information, assistance, and directions to clients and guests of the organization
• Manages appointment calendars, sorting and distributing mail, preparing documents and copies, and coordinating with couriers and messengers
• Provide comprehensive administrative support services, including but not limited to housekeeping coordination, office services, company uniform scheduling, ordering and distribution, as well as the procurement and management of office pantry and medical supplies
• Coordinate with VMPCC Building Personnel for maintenance work, coordinating with service providers involving telecommunication services, air-conditioning repairs and installation, pest control, office FFE (Facilities, Furniture, and Equipment) repairs and maintenance, etc.

Benefits

• Competent Salary Package
• Clear career path with employee-centered and learning-focused company culture
• HMO (MaxiCare)
• Life and Accident Insurance (Sunlife)
• 30-Day Leave Credits (All Convertible to Cash)
• Performance-Based Salary Increase Upon Regularization!
• Complete Mandatory Government Benefits Including 13th Month Pay
• Company Socialization Activities (Birthday Salu-Salo, Observant of PH Holidays, Sport Fest, Team Building, Service & Awards Ceremonies etc.)
• Company Equipment provided!
• Wellness Thursday (Basketball, Volleyball & Badminton in Greenhills every Thurs. for free!)
• Annual Physical Examination
• Eligible for a College Full Scholarship for your dependents after five (5) years of continuous service with the Company