Executive Office Administrator
Ohio Ag
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Benefits offered by this job
Job summary
Ohio University in Athens, Ohio is hiring an Executive Office Administrator to provide executive‑level administrative and operational support to the Division of Enrollment Management. The role reports to the Director of Division Operations and coordinates complex scheduling, travel, meetings, and time‑sensitive requests while guiding communications with university stakeholders and external partners.
The successful candidate will demonstrate strong judgment, discretion, organization, and the
Qualifications
- Bachelor’s degree in a related field and 3–5 years of related professional experience.
- Experience supporting complex administrative or executive office operations.
- Advanced proficiency with Microsoft Office, particularly Excel.
- Experience supporting HR processes such as hiring, onboarding, payroll, position management, or employee records.
Responsibilities
- Provide executive-level administrative and operational support to division leadership.
- Manage daily executive office functions and coordinate complex scheduling.
- Lead and support strategic projects and prepare communications and reports.
- Coordinate travel, meetings, and events.
Skills
Education
Tools
Job description
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.
Position Information Business Title Executive Office Administrator Applications Accepted From Public: Open to the Public
For full consideration apply by October 21, 2026.
This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
The Division of Enrollment Management seeks a highly organized and resourceful professional to serve as Executive Office Administrator, providing executive‑level administrative and operational support to the division’s leadership team. Reporting to the Director of Division Operations, this position manages the daily functions of the executive office, coordinates complex scheduling and workflows, leads and supports strategic projects, and facilitates effective communication with University stakeholders and external partners in alignment with division priorities. The role requires exceptional judgment, discretion, organization, and the ability to anticipate needs and manage multiple priorities in a fast‑paced environment.
As a key member of the division’s administrative team, the Executive Office Administrator will strategically manage executive schedules, coordinate meeting preparation and time‑sensitive requests, and support research, communications, reports, presentations, data collection, and other materials that advance divisional priorities and the University’s strategic enrollment efforts.
Provides a broad range of administrative services critical to the operations of a college, division, or department. Implements unit‑wide projects and initiatives. Oversees administrative processes, determines workflows, manages schedules, prepares documents, plans and coordinates travel, meetings, and events. Performs independent analysis and oversees the collection and analysis of data used to develop reports, communications, and proposals. Provides input into unit strategic planning.
Provides professional expertise to the University community. Serves as a resource and guide to others in the department and/or university. Completes operational tasks essential for the daily functioning of the University. Additionally, contributes to larger projects or initiatives that align with department or University goals, often collaborating across teams.
May assist in mentoring or training new employees.
No budgetary responsibility. May be responsible for validating transactions.
Handles a variety of problems with some independence.
Some supervision; able to work independently on routine tasks.
Collaborates with team members and shares knowledge.
This role is primarily desk‑based and involves extensive use of desktop computers. Occasionally, the job may require travel to attend meetings and programs.
Requires a Bachelor’s degree in a related field and 3-5 years of related professional experience, or equivalent education and experience.
- Experience supporting complex administrative or executive office operations.
- Experience in enrollment management, higher education, or a related setting.
- Advanced proficiency with Microsoft Office, particularly Excel.
- Experience supporting HR processes, such as hiring, onboarding, payroll, position management, or employee records.
- Strong communication, customer service, organization, project management, and problem‑solving skills.
Pay is commensurate with experience and credentials and is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, and a generous employee assistance program.
16
$44,592.00-$74,196.00
Exempt
Administrative at‑will appointment
full-time regular
Administrative Services
Administrative Services Generalist
IC2
10/05/2026
10/21/2026
Vice President Enrollment Management
Standard office hours are Monday-Friday, 8:00-5:00; however, candidates must be willing to work evenings and/or weekends if necessary. Flex-space and flex-time options may be available to promote a healthy balance of life and work.
Athens, Ohio
40
On-going
Applicants may contact this person if they have questions about this position. Jennifer Dillie, dillie@ohio.edu, 740.593.4102
Ohio university is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.
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Available at https://www.ohio.edu/hr/benefits/.
Discover the full value of joining Ohio University by clicking this link: https://www.ohio.edu/hr/compensation/total-compensation-estimator.
Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.
Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.
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