Administrative Specialist

Remote Jobs; Athens (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Choice Health at Home is seeking an Administrative Specialist to be the first contact for employees, patients, caregivers, referral sources, vendors, and visitors. The role provides essential admin support to the office and leadership team in a fast-paced healthcare setting.

The ideal candidate is organized, dependable, and customer-focused, with strong data-entry and communication skills. Flexible schedule and extended hours may be required to meet business needs.

Qualifications

• High school diploma or equivalent required; college education preferred.
• At least one year of general office or administrative experience preferred.
• Previous healthcare/home health/medical office experience is a plus.
• Knowledge of medical terminology preferred.
• Strong computer and data-entry skills.

Responsibilities

• Greet visitors as the front-office receptionist, providing a welcoming and professional experience.
• Answer incoming calls and route callers appropriately.
• Provide general clerical and administrative support to the office and leadership team.
• Coordinate with office vendors and order supplies and services.
• Process mail, deliveries, and outgoing shipments.
• Arrange travel, including hotels, cars, and other reservations as needed.
• Maintain office location information and key contacts.
• Assist with meeting prep, events, and conferences.
• Provide clerical support to Marketing and other departments as needed.
• Order flowers or plants for bereavement and other occasions.
• Perform data entry and provide basic computer support.
• Maintain confidentiality of patient, employee, and company information.
• Communicate professionally with patients, families, employees, and healthcare partners.
• Represent the agency’s mission with a positive, service-oriented approach.

Skills

Front-office reception

Customer service

Interpersonal skills

Organization

Data entry

Medical terminology

Education

High school diploma or equivalent

College education preferred

Tools

Microsoft Office

Job description

Administrative Specialist - Home Health

Be the welcoming face behind a team that makes a difference every day.

Choice Health at Home is seeking an organized, dependable, and customer-focused Administrative Specialist to support our home health office. This position serves as the first point of contact for employees, patients, caregivers, referral sources, vendors, and visitors while providing essential administrative and clerical support to the office and leadership team.

The ideal candidate is professional, personable, highly organized, and comfortable managing multiple priorities in a fast-paced healthcare environment.

What You'll Do

• Serve as the front-office receptionist, greeting visitors and providing a welcoming, professional experience.
• Answer incoming telephone calls and assist or route callers appropriately.
• Provide general clerical and administrative support to the office and leadership team.
• Coordinate with office vendors and order supplies, printed materials, and other necessary services.
• Process incoming and outgoing mail, receive deliveries, and prepare outgoing shipments.
• Coordinate travel arrangements, including hotel, car, and other reservations as needed.
• Maintain office location information, including phone numbers and key points of contact.
• Assist with meeting preparation, special events, conferences, and other office activities.
• Provide clerical support to the Marketing Department and other departments as needed.
• Order flowers or plants for bereavement and other designated occasions.
• Perform data entry and provide basic computer support as needed.
• Maintain confidentiality of patient, employee, and company information.
• Communicate professionally and effectively with patients, families, employees, healthcare professionals, and community partners.
• Represent the agency's mission and values by maintaining a positive, helpful, and service-oriented approach.

What We're Looking For

• High school diploma or equivalent required; college education preferred.
• At least one year of general office or administrative experience preferred.
• Previous healthcare, home health, or medical office experience is a plus.
• Knowledge of medical terminology preferred.
• Strong computer and data-entry skills.
• Excellent interpersonal, communication, and organizational skills.
• Strong attention to detail with the ability to manage multiple priorities.
• Professional telephone and customer-service skills.
• Positive, dependable, and willing to assist wherever needed.
• Reliable transportation with valid and current auto liability insurance.

Work Environment

This position primarily works in an office environment during normal agency operating hours. The successful candidate must be able to work a flexible schedule and extended hours when business needs require.

Why Join Choice Health at Home?

At Choice Health at Home, every team member contributes to the care and experience we provide our patients and families. As an Administrative Specialist, you'll play an important role in keeping the office organized, supporting our teams, and creating a positive first impression for everyone who connects with our agency.