Administrative Assistant - Part Time

Professional Home Care LLC; North Carolina; On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Recognition-based rewards

Holiday pay

Birthday incentive

Job summary

Professional Home Care LLC is seeking an Administrative Assistant to support the daily operations of a home health agency. You will perform clerical tasks, maintain patient records in EHR systems, and assist clinical staff while ensuring HIPAA compliance.

The role requires strong communication, organization, and time management skills with the ability to handle multiple priorities and deadlines in a healthcare setting. High school diploma or GED is required.

Qualifications

• High School Diploma or GED is required.
• 1-2 years of administrative experience, preferably in health care or home health setting.
• Proficient in Microsoft Office and electronic health record systems (EHR) is required.
• Excellent communication, organizational and time management skills.
• Ability to work independently and handle multiple priorities under deadlines.
• Knowledge of medical terminology and HIPAA regulations is a plus.

Responsibilities

• Answer phone calls, greet visitors, and provide excellent customer service to clients, families, and staff.
• Schedule and confirm home visits for nurses, aides, and therapist.
• Maintain accurate patient records and update electronic health records (EHR) systems.
• Assist with billing insurance verifications and authorizations.
• Prepare reports, letters, and other documents for clinical and administrative staff.
• Monitor and order office supplies; manage inventory for patient related materials.
• Track staff license, certifications, and in-service trainings compliance.
• Assist with onboarding of new employees (collecting documents, arranging training).
• Ensure confidentiality and HIPAA compliance at all times.

Skills

Communication

Organization

Time management

Interpersonal skills

Education

High School Diploma or GED

Associate degree

Healthcare admin certifications

Tools

Microsoft Office

Electronic Health Record (EHR) systems

Job description

The Administrative Assistant supports the daily operations of a home health agency by performing a variety of clerical tasks. The role ensures accurate documentation, assists clinical staff, communicates with patients and families, and upholds compliance with healthcare regulations

Requirements

• High School Diploma or GED (required) ; associates degree or health care admin certifications (preferred)
• 1-2 years of administrative experience, preferably in health care or home health setting.
• Protient in Microsoft Office and electronic health record systems (EHR) systems.
• Excellent communication, organizational and time management skills.
• Ability to work independently and handle multiple priorities under deadlines
• Knowledge of medical terminology and HIPAA regulations is a plus.
• Recognition- Based Rewards
• Holiday Pay
• BIRTHDAY INCENTIVE

Responsibilities

• Answer phone calls, greet visitors, and provide excellent customer service to clients, families, and staff.
• Schedule and confirm home visits for nurses, aides, and therapist.
• Maintain accurate patient records and update electronic health records. (EHR) systems.
• Assist with billing insurance verifications and authorizations.
• Prepare reports, letters, and other documents for clinical and administrative staff.
• Monitor and order office supplies; manage inventory for patient related materials.
• Track staff license, certifications, and in-service trainings compliance.
• Assist with onboarding of new employees (collecting documents, arranging training).
• Ensure confidentiallity and HIPAA compliance at all times.