Administrative Specialist

VitalCaring Group; Dallas (TX); On-site; USD 36,000 - 45,000; Full time

Job summary

VitalCaring is seeking an Administrative Specialist to provide clerical and administrative support at our Dallas branch. The role emphasizes dependable communication, file management, and coordination with the healthcare team to ensure smooth daily operations.

Ideal candidates will have at least one year of general office experience, a high school diploma, and reliable transportation. You will interact with patients, families, and staff while upholding confidentiality and compassionate service.

Qualifications

• One year of general office experience, preferably in home health or healthcare.
• High School graduate and at least 18 years of age.
• Reliable transportation.

Responsibilities

• Assists with communications, including managing the phone system, memos, documents, and messages.
• Serves as primary contact to obtain supplies from vendors (biohazard wastes, shredding, record storage, office supplies).
• Processes incoming and outgoing mail, including vendor invoices.
• Performs monthly company car inspections as assigned.
• Updates emergency preparedness notebook for on-call access.

Skills

Office experience

Education

High School Diploma

Job description

At VitalCaring, our team members transform lives and foster hope through genuine caring. The Administrative Specialist’s primary function is to provide clerical and administrative support to the branch in concert with our values: trustworthy, capable, compassionate, proactive, and called. Every encounter is an opportunity to make a meaningful difference, and we are committed to bringing a culture of caring to every encounter.

Essential Job Functions/Responsibilities

• Assists with communications, which may include managing the phone system, generating memos, managing documents, and disseminating appropriate messages.
• Serves as primary contact in obtaining supplies from vendors, e.g., biohazard wastes, shredding, record storage, office supplies, and printed materials, as directed.
• Processes incoming and outgoing mail, including vendor invoices.
• Performs monthly company car inspections, as assigned.
• Updates the emergency preparedness notebook timely for access by on-call staff members, as directed.
• Provides excellent customer service, along with a can-do, willing attitude.
• Provides equipment and computer support, as well as data entry, as needed.
• Assists in the uploading of documents into the electronic medical record, as directed by the branch director.
• Assists with order follow-up, as directed by the branch director.
• Promotes the agency philosophy and mission by presenting a positive image to patients/families, physicians, and community agencies.
• Provides effective communication to patients/family, team members, and other healthcare professionals and maintains confidentiality.

Communication

• Interacts with team members in a positive and professional manner.
• Maintains contact/communication with other agency personnel.

Additional Duties

• Participates in agency-sponsored in-service training.
• Participates in personal and professional growth and development.
• Performs other duties as assigned.

Position Qualifications

• One year of general office experience, preferably in home health or healthcare.
• High School graduate and of at least 18 years of age.
• Reliable transportation

All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.