Administrative Services Specialist

Ativesite; Tulsa (OK); On-site; USD 50,000 - 80,000; Full time

Job summary

Executive Office for U.S. Attorneys in Oklahoma is hiring for an administrative position supporting budget and financial management, records, and travel coordination.

The role includes timekeeping duties, visitor access procedures, and ensuring accuracy of financial reports across the office. The ideal candidate will have a bachelor’s degree or equivalent and experience handling administrative processes, with strong attention to detail and English documentation requirements.

Qualifications

• Experience in budget and financial management activities.
• Credible education evaluation for foreign credentials is required if applicable.
• Ability to maintain administrative databases and records.

Responsibilities

• Assist with budget and financial management activities by reconciling accounts, tracking expenditures, and reviewing financial reports for accuracy.
• Maintain administrative databases, tracking systems, files, correspondence, and suspense items.
• Support records, property, facilities, and security-related programs with records and inventories.
• Provide customer service and respond to routine inquiries from employees, managers, vendors, and external stakeholders.
• Serve as timekeeper for an assigned group of employees and assist with processing time and attendance.
• Assist with office travel authorizations and vouchers.

Skills

Budget management

Accounts reconciliation

Timekeeping

Travel coordination

Customer service

Records management

Administrative support

Education

Bachelor's degree or equivalent

Job description

• Hiring Agency: Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

For more information on the Department of Justice and the United States Attorneys' Offices, visit www.justice.gov/usao/ As needed, additional positions may be filled using this announcement. This position is also being announced under Merit Promotion Procedures under 27-OKN-13114441-ST.

Key Responsibilities

Assisting with budget and financial management activities by reconciling accounts, tracking expenditures, maintaining obligation records, and reviewing financial reports for accuracy. Maintaining administrative databases, tracking systems, files, correspondence, and suspense items. Supporting records, property, facilities, and security-related programs by maintaining records, conducting inventories, and assisting with visitor access procedures.

Providing customer service and responding to routine inquiries from employees, managers, vendors, and external stakeholders regarding administrative processes and procedures. Serves as timekeeper for an assigned group of employees and assists with processing time and attendance. Serves as office travel coordinator to assist employees with completing travel authorizations and vouchers.

Serves as backup information receptionist for the main office, monitors visitors, accepts, delivers and opens mail daily.

Requirements & Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov.

OR Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials.

More information may be found at www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Which agency is hiring for this position?

This position is with Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys, Department of Justice.

What is the salary for this position?

The posted pay range is $50460 – $80243/yr.

What is the application deadline?

Applications close on 2026-11-25.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.