Administrative Services Specialist

United States Attorneys' Offices; Tulsa (OK); On-site; USD 50,000 - 80,000; Full time

Job summary

United States Attorneys' Offices in Tulsa seeks an Administrative Services Specialist to support budget and financial management, including reconciling accounts, tracking expenditures, and maintaining obligation records. You will also oversee administrative databases and inventory control, ensuring accuracy of files and correspondence.

You will provide customer service to employees, managers and vendors, act as timekeeper for a group of staff, and coordinate travel authorizations and vouchers.

Qualifications

• Experience with budget and financial management activities such as reconciling accounts and tracking expenditures.
• Maintaining administrative databases, tracking systems, files, correspondence, and suspense items.
• Experience supporting records, property, facilities, and security-related programs and inventories.

Responsibilities

• Assist with budget and financial management activities by reconciling accounts, tracking expenditures, maintaining obligation records, and reviewing financial reports for accuracy.
• Maintain administrative databases, tracking systems, files, correspondence, and suspense items.
• Support records, property, facilities, and security-related programs by maintaining records, conducting inventories, and assisting with visitor access procedures.
• Provide customer service and respond to routine inquiries from employees, managers, vendors, and external stakeholders regarding administrative processes and procedures.
• Serve as timekeeper for an assigned group of employees and assist with processing time and attendance.
• Serve as office travel coordinator to assist employees with completing travel authorizations and vouchers.
• Backup information receptionist for the main office, monitors visitors, accepts, delivers and opens mail daily.

Skills

Budgeting

Accounts reconciliation

Recordkeeping

Customer service

Timekeeping

Travel coordination

Education

Bachelor's degree or higher

Job description

• Hiring Agency: Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/ As needed, additional positions may be filled using this announcement. This position is also being announced to All U.S. Citizens and Nationals under 27-OKN-13114440-DE.

Key Responsibilities

Assisting with budget and financial management activities by reconciling accounts, tracking expenditures, maintaining obligation records, and reviewing financial reports for accuracy. Maintaining administrative databases, tracking systems, files, correspondence, and suspense items. Supporting records, property, facilities, and security-related programs by maintaining records, conducting inventories, and assisting with visitor access procedures.

Providing customer service and responding to routine inquiries from employees, managers, vendors, and external stakeholders regarding administrative processes and procedures. Serves as timekeeper for an assigned group of employees and assists with processing time and attendance. Serves as office travel coordinator to assist employees with completing travel authorizations and vouchers.

Serves as backup information receptionist for the main office, monitors visitors, accepts, delivers and opens mail daily.

Requirements & Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.

For a list of schools that meet this criteria, see http://www.ed.gov OR Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.

It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Which agency is hiring for this position?

This position is with Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys, Department of Justice.

What is the salary for this position?

The posted pay range is $50460 – $80243/yr.

What is the application deadline?

Applications close on 2026-11-25.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government Retrieved 2026-11-12 · Not affiliated with or endorsed by OPM or USAJOBS.gov