Administrative Services Manager

Jobtailor; Honolulu (HI); On-site; USD 52,000 - 68,000; Full time

Job summary

Jobtailor in Honolulu, Hawaii is seeking an experienced Administrative Supervisor to oversee a team of administrative assistants, delegate workloads, and ensure efficient office operations in a fast-paced environment.

Responsibilities include scheduling conferences and appointments, routing mail and calls, composing routine correspondence, maintaining files, compiling reports, welcoming visitors, and supporting executives.

Qualifications

• Reads and routes incoming mail and files.
• Demonstrates strong organizational skills and attention to detail.
• Communicates effectively with staff and visitors.

Responsibilities

• Oversee a group of administrative assistants and delegate workload.
• Schedule conference room meetings and appointments.
• Read and route incoming mail and attach appropriate files
• Compose and type routine correspondence
• File correspondence and records
• Route calls to appropriate party
• Greets visitors and directs them to the right person
• Compile and type reports

Skills

Team leadership

Scheduling appointments

Communication skills

Computer skills

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Internet Explorer

Job description

• Part of the job description is to oversee a group of administrative assistants and delegate the workload.


• Schedule conference room meetings, and otherwise relieve officials of clerical work and minor administrative and business detail by performing the following duties: Reads and routes incoming mail.


• Locates and attaches appropriate file to correspondence to be answered by supervisor or manager.


• Composes and types routine correspondence.


• Files correspondence and other records.


• Routes call to appropriate party and places outing calls.


• Schedule appointments.


• Greets visitors, ascertains nature of business, and escorts visitors to appropriate person.


• Compiles and types reports.

Requirements

• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.


• Communication skills.


• Reports to work on a regular and timely basis.


• Computer skills. (Excel, word, power point, internet explorer, etc.)

Core Competencies

Demonstrates strong organizational and communication skills while overseeing administrative tasks and managing a team of administrative assistants. Proficient in scheduling, correspondence management, and report compilation.

Highest-signal resume keywords

• Team Leadership


• Scheduling Appointments


• Communication Skills


• Computer Skills


• Report Compilation

ATS Optimization Keywords

Hard Skills

• Correspondence Management


• File Organization


• Report Typing


• Clerical Work


• Mail Routing

Soft Skills

• Interpersonal Skills


• Time Management

Industry Keywords

• Administrative Support


• Clerical Duties


• Visitor Management

Tools & Technologies

• Microsoft Excel


• Microsoft Word


• Microsoft PowerPoint


• Internet Explorer