Administration Officer

Jobtailor; Atlanta (GA); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior leaders in a fast-paced environment. You will manage calendars, arrange travel, prepare presentations, and coordinate office operations to ensure smooth day-to-day functionality.

The role emphasizes proactive problem-solving, confidentiality, and collaboration across teams, with opportunities to contribute to process improvements and employee engagement initiatives.

Qualifications

• 5+ years of experience in administrative or executive assistant roles.
• Advanced proficiency in Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and problem-solving ability.
• Ability to handle confidential information with discretion.
• Ability to work independently and collaboratively.
• Familiarity with office systems and administrative best practices.
• Proactive anticipation of executive needs.
• Strong stakeholder management skills.

Responsibilities

• Provide proactive administrative support to senior leaders, including calendar management, meeting prioritization, and coordination of executive schedules.
• Arrange complex travel logistics (flights, hotels, ground transportation) and prepare detailed itineraries.
• Prepare and format executive-level presentations, reports, and correspondence.
• Ensure smooth daily office operations and coordinate administrative activities.
• Plan and execute on-site and off-site meetings and events.
• Manage office supplies, vendors, and procurement processes.
• Coordinate shipping, receiving, and distribution.
• Maintain organized records, contact lists, and directories.
• Draft and distribute emails, memos, and communications.
• Act as a point of contact for employees, clients, and visitors.
• Assist in preparing reports and presentations.
• Support special projects and process improvement initiatives.
• Support employee engagement activities and office events.

Skills

Strong organizational skills

Time management

Discretion

Attention to detail

Stakeholder management

Tools

Microsoft Office Suite

Job description

• Provide proactive administrative support to senior leaders, including calendar management, meeting prioritization, and coordination of executive schedules.
• Arrange complex travel logistics (flights, hotels, ground transportation) and prepare detailed itineraries.
• Prepare and format executive-level presentations, reports, and correspondence.
• Ensure smooth daily office operations and coordinate administrative activities.
• Plan and execute on-site and off-site meetings and events.
• Manage office supplies, vendors, and procurement processes.
• Coordinate shipping, receiving, and distribution.
• Maintain organized records, contact lists, and directories.
• Draft and distribute emails, memos, and communications.
• Act as a point of contact for employees, clients, and visitors.
• Assist in preparing reports and presentations.
• Support special projects and process improvement initiatives.
• Support employee engagement activities and office events.

Requirements

• 5+ years of experience in administrative or executive assistant roles
• Advanced proficiency in Microsoft Office Suite
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High attention to detail and problem-solving ability
• Ability to handle confidential information with discretion
• Ability to work independently and collaboratively
• Familiarity with office systems and administrative best practices
• Proactive anticipation of executive needs
• Strong stakeholder management skills

Core Competencies

Demonstrates advanced proficiency in Microsoft Office Suite and strong organizational skills to provide comprehensive administrative support to senior leaders. Capable of managing complex travel logistics, coordinating meetings, and maintaining office operations while ensuring confidentiality and effective communication.

Highest-signal resume keywords

• 5+ Years Administrative Experience
• Advanced Microsoft Office Proficiency
• Strong Organizational Skills
• Excellent Communication Skills
• Stakeholder Management

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Travel Logistics Coordination
• Presentation Preparation
• Report Drafting
• Office Operations Management
• Procurement Processes
• Record Maintenance
• Email Communication
• Event Planning
• Process Improvement

Soft Skills

• Time Management
• Attention to Detail
• Problem-Solving
• Discretion
• Collaboration

Industry Keywords

• Administrative Best Practices
• Executive Support
• Confidential Information Handling
• Employee Engagement Activities
• Vendor Management