Administrative Assistant II

Jobtailor; Austin (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Jobtailor in Austin, TX is seeking an organized administrative specialist to support our department with established processes. You will work independently on routine tasks, reconcile information, and pull data on request to keep teams informed.

A focus on accuracy and timely follow-through is essential. You will maintain relationships across lines of business, assist managers with a variety of administrative duties, and help escalate issues when needed.

Qualifications

• Strong organizational skills are essential.
• Experience performing administrative tasks.
• Familiarity with business-specific programs and applications.
• Excellent written and verbal communication skills.
• Ability to communicate with all levels of personnel.
• Demonstrated attention to detail.
• Proficiency with Microsoft applications.

Responsibilities

• Independently perform administrative work specific to established department processes
• Perform reconciliation duties using detailed knowledge of department procedures
• Pull, calculate, and format data in an easily digestible way upon request
• Maintain contacts within multiple lines of business to appropriately elevate issues and inquiries
• Support managers and other employees by handling a variety of administrative tasks
• Build long-lasting relationships across the organization
• Take action using Integrity, Caring, and Excellence to achieve all-win outcomes

Skills

Strong organizational skills

Administrative task proficiency

Excellent written communication

Excellent verbal communication

Attention to detail

Interpersonal skills

Tools

Microsoft Office

Business-specific programs

Job description

• Independently perform administrative work specific to established department processes


• Perform reconciliation duties using detailed knowledge of department procedures


• Pull, calculate, and format data in an easily digestible way upon request


• Maintain contacts within multiple lines of business to appropriately elevate issues and inquiries


• Support managers and other employees by handling a variety of administrative tasks


• Build long-lasting relationships across the organization


• Take action using Integrity, Caring, and Excellence to achieve all-win outcomes

Requirements

• Strong organizational skills


• Demonstrated ability to perform administrative tasks


• Working knowledge of business-specific programs and applications


• Excellent written and verbal communication skills


• Ability to communicate with all levels of personnel


• Demonstrated attention to detail


• Proficient in Microsoft computer applications

Core Competencies

Demonstrates strong organizational skills and attention to detail while performing administrative tasks. Proficient in Microsoft applications and effective in communication across all levels of personnel.

Highest-signal resume keywords

• Strong Organizational Skills


• Administrative Task Proficiency


• Excellent Written Communication


• Excellent Verbal Communication


• Attention to Detail

ATS Optimization Keywords

Soft Skills

• Interpersonal Skills


• Relationship Building


• Integrity


• Caring


• Excellence

Industry Keywords

• Administrative Work


• Reconciliation Duties


• Data Formatting


• Business-Specific Programs


• Escalation Procedures

Tools & Technologies

• Microsoft Applications