Senior Administrative Assistant

Jobtailor; Wayne (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor seeks an experienced administrative professional to provide cross-functional support to HR, Finance, Operations, and Product teams in Wayne, PA. You will manage calendars, arrange travel, prepare presentations, and coordinate meetings with senior leaders.

The role emphasizes discretion, superb organization, and strong communication. You will handle expense reports, purchase orders, and events, while maintaining accuracy across confidential information and multiple executives.

Qualifications

• Minimum 3 years of administrative support experience.
• Experience in financial services, asset management, or related professional services preferred.
• Experience supporting multiple executives and/or departments simultaneously preferred.
• Exceptional organizational and time management skills.
• Ability to prioritize competing demands and handle confidential information with discretion.
• Excellent verbal and written communication skills.

Responsibilities

• Provide cross-functional administrative support to department leaders.
• Manage calendars and schedule meetings, including agenda building and communications.
• Coordinate conference room logistics.
• Arrange travel and process expense reports.
• Prepare presentations using PowerPoint.
• Partner with Talent Acquisition to schedule interviews.
• Help plan larger departmental events and meetings.
• Handle administrative functions with competence and professionalism.

Skills

Administrative Support

Organizational Skills

Communication Skills

Discretion

Attention to Detail

Time Management

Customer Service Mindset

Interpersonal Skills

Confidential Information Handling

Education

Associate or bachelor’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

• Provide cross-functional administrative support to department leaders and teams within Human Resources, Finance, Operations, and Product Management
• Handle administrative functions and projects with competence and professionalism
• Manage calendars and schedule meetings, including agenda building and pre- and post-meeting communications
• Coordinate conference room logistics
• Make autonomous decisions in anticipation of management needs
• Arrange travel
• Process expense reports and purchase orders
• Help plan larger departmental events and meetings
• Partner with Talent Acquisition to schedule interviews
• Prepare presentations using PowerPoint

Requirements

• Associate or bachelor’s degree preferred
• Minimum 3 years of administrative support experience
• Financial services, asset management, investment management, or related professional services experience preferred
• Experience supporting multiple executives and/or departments simultaneously preferred
• Exceptional organizational and time management skills
• Ability to prioritize competing demands
• Strong attention to detail and commitment to accuracy
• Excellent verbal and written communication skills
• Ability to handle confidential and sensitive information with discretion
• Strong interpersonal skills and customer-service mindset
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams

Core Competencies

Demonstrates strong organizational and time management skills while providing comprehensive administrative support across multiple departments. Proficient in managing executive calendars, coordinating logistics, and preparing professional presentations.

Highest-signal resume keywords

• Administrative Support Experience
• Microsoft Office Suite Proficiency
• Organizational Skills
• Communication Skills
• Confidential Information Handling

ATS Optimization Keywords

Hard Skills

• Calendar Management
• Expense Report Processing
• Presentation Preparation
• Project Coordination
• Meeting Scheduling

Soft Skills

• Attention to Detail
• Interpersonal Skills
• Customer-Service Mindset
• Time Management
• Discretion

Industry Keywords

• Financial Services
• Asset Management
• Investment Management
• Professional Services

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams