Senior Administrative Assistant

Jobtailor; Phoenix (AZ); On-site; USD 48,000 - 60,000; Full time

Job summary

Jobtailor in Phoenix, AZ is seeking an experienced administrative professional to provide comprehensive support to a senior team. You will manage calendars, schedule meetings, prepare reports, coordinate travel, and handle expense processing.

The role requires strong organizational skills, discretion with confidential information, and proficiency in Microsoft Office. You will also support onboarding, meetings logistics, and data coordination across departments.

Qualifications

• 2+ years of experience in a similar administrative role.
• Bachelor's Degree in Business Administration or related field.
• Experience supporting senior executives.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars for individuals and departments.
• Schedule meetings and prepare reports.
• Coordinate travel and process expense reports.
• Prepare presentations and documentation for meetings.
• Coordinate onsite and external meetings logistics.
• Assist with onboarding and assets for new hires.
• Coordinate and support monthly new hire training.
• Coordinate IT issues related to printers/WiFi etc.
• Submit HSE tickets for maintenance as required.
• Support recruiting events as needed.

Skills

Calendar Management

Travel Coordination

MS Office Proficiency

Administrative Support

Confidential Information Handling

Meetings Scheduling

Data Coordination

Onboarding Assistance

Education

Bachelor's Degree in Business Administration

Job description

• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports.
• Coordinate travel arrangements and process expense reports for team members.
• Assist in the preparation of presentations and other documentation for meetings.
• Manage complex and changing calendars both individually and for departments.
• Coordinate and manage data inputs for the flow of materials for the Management Operating System.
• Coordinate meetings both onsite and externally including logistics.
• Plan & support complex travel.
• Interact with internal and external customers including site access requests.
• Process expense reports and invoices.
• Assist / Manage seat assignments / group moves / colocation initiatives with the real estate teams.
• Manage supplies and other indirect purchases.
• Share & coordinate information with other admin assistants across Aero.
• Coordinate employee engagement & recognition events.
• Assist in onboarding new hires including assets.
• Coordinate and support Monthly New Hire Training.
• Coordinate / Assist with IT on resolution of team issues related to Printers / WiFi etc.
• Submit HSE tickets for issues/maintenance as required.
• Support recruiting events as needed

Requirements

• 2+ years of experience in a similar administrative role
• Strong organizational and multitasking abilities
• Bachelor's Degree in Business Administration or related field
• Experience supporting senior executives
• Proficiency in Microsoft Office Suite
• Ability to handle confidential information with discretion

Demonstrates strong organizational and multitasking abilities while providing comprehensive administrative support, including calendar management, travel coordination, and report preparation. Proficient in handling confidential information and supporting senior executives effectively.

Highest-signal resume keywords

• Calendar Management
• Travel Coordination
• Microsoft Office Suite Proficiency
• Administrative Support Experience
• Confidential Information Handling

ATS Optimization Keywords

Hard Skills

• Report Preparation
• Expense Report Processing
• Data Coordination
• Meeting Coordination
• Onboarding Assistance

Soft Skills

• Strong Organizational Abilities
• Multitasking Skills
• Discretion

Certifications & Qualifications

• Bachelor's Degree in Business Administration

Industry Keywords

• Administrative Support
• Employee Engagement
• Logistics Coordination
• Real Estate Coordination
• HSE Ticket Submission