Administrative Services Coordinator I (CASSI)

Kennedy Krieger Institute; Baltimore (MD); On-site; USD 40,043 - 66,204; Full time

Job summary

Kennedy Krieger Institute's Center for Autism Services, Science and Innovation (CASSI) is seeking an Administrative Services Coordinator I to provide administrative support and coordinate purchase-related items for staff at the clinic location.

You will prepare presentations, manage calls and faxes, order supplies, enter purchase data, update calendars, and assist with events and staff conferences. A strong sense of organization and clinical office experience are preferred.

Qualifications

• High School Diploma or GED required; Associate’s degree preferred.
• Minimum of two years of administrative support experience in a clinical or pediatric setting.
• Experience in a healthcare environment is advantageous.

Responsibilities

• Provide administrative support to the CASSI clinic staff and coordinate purchase-related items.
• Prepare presentations, manage calls and faxes, and organize materials and filing.
• Enter purchase information, manage supplies, and support staff with events and conferences.
• Update calendars, assign phone lines, and handle staff reimbursements and invoices.
• Backup playroom duties on Fridays and lunch hours to assist families during appointments.

Skills

Administrative support

Telephone handling

Inventory management

Facilities coordination

Event coordination

Education

High School Diploma or GED

Associate’s degree

Job description

The Administrative Services Coordinator I will provide administrative support and coordinate submission of purchase-related items for staff at the assigned Center for Autism Services, Science and Innovation (CASSI) clinic location.

• Provide administrative support services to the assigned CASSI clinic, including preparation of presentations, managing and directing telephone calls and faxes to the appropriate providers and Institute employees, copying, collating and organizing materials, filing, equipment and resource maintenance, mail distribution, stocking staff lounge materials, managing inventory, ordering supplies, and submitting facilities requests.
• Enter purchase related information into appropriate system, including staff reimbursement requests, invoices, and purchase requests.
• Assign phone numbers to staff, request drops or lines, and update location email groups.
• Update calendars and printing to display on all meeting room doors in CASSI.
• Serve as a backup playroom attendant, providing full‑day coverage on Fridays and lunch‑time coverage Monday through Thursday, to support families during provider appointments.
• Report and monitor hand hygiene and refrigerator temperatures for Joint Commission standards.
• Manage the laundering of clinic items for location on Fridays.
• Conduct t‑shirt sales and serve as back up to place business card orders while maintaining location inventory.
• Provide administrative support for department conferences, trainings, and other events.

Education

High School Diploma or GED required. Associate’s degree or equivalent education is preferred.

Experience

Minimum of two years of administrative support experience in a clinical or pediatric setting is required.

USD $40,043.12/Yr.

USD $66,204.53/Yr.