Administrative Services Coordinator - CASSI - Patuxent

Kennedy Krieger Institute; Baltimore (MD); On-site; USD 40,000 - 66,000; Full time

Job summary

Kennedy Krieger Institute in Baltimore seeks an Administrative Services Coordinator I to provide administrative support and coordinate submission of purchase-related items for staff at the CASSI clinic location.

The role includes entry of purchase data, calendar management, staff communications, and occasional back-up playroom coverage to support families during provider appointments.

Qualifications

• High School Diploma or GED required; an Associate’s degree is preferred.
• Minimum two years of administrative support experience in a clinical or pediatric setting.

Responsibilities

• Provide administrative support to the assigned CASSI clinic, including preparing presentations and managing materials.
• Enter purchase information, invoices, and purchase requests into the appropriate system.
• Assign phone numbers to staff, update location email groups, and manage calendars.
• Support families during provider appointments with backup playroom coverage on Fridays.
• Monitor hand hygiene and refrigerator temperatures for Joint Commission standards.
• Launder clinic items and assist with events, conferences and trainings.

Skills

Administrative support

Clerical duties

Customer service

Education

High School Diploma or GED

Associate’s degree

Job description

Overview

The Administrative Services Coordinator I will provide administrative support and coordinate submission of purchase-related items for staff at the assigned Center for Autism Services, Science and Innovation (CASSI) clinic location.

Overview

The Administrative Services Coordinator I will provide administrative support and coordinate submission of purchase-related items for staff at the assigned Center for Autism Services, Science and Innovation (CASSI) clinic location.

Responsibilities

• Provide administrative support services to the assigned CASSI clinic, including preparation of presentations, managing and directing telephone calls and faxes to the appropriate providers and Institute employees, copying, collating and organizing materials, filing, equipment and resource maintenance, mail distribution, stocking staff lounge materials, managing inventory, ordering supplies, and submitting facilities requests.
• Enter purchase related information into appropriate system, including staff reimbursement requests, invoices, and purchase requests.
• Assign phone numbers to staff, request drops or lines, and update location email groups.
• Update calendars and printing to display on all meeting room doors in CASSI.
• Serve as a backup playroom attendant, providing full‑day coverage on Fridays and lunch‑time coverage Monday through Thursday, to support families during provider appointments.
• Report and monitor hand hygiene and refrigerator temperatures for Joint Commission standards.
• Manage the laundering of clinic items for location on Fridays.
• Conduct t-shirt sales and serve as back up to place business card orders while maintaining location inventory.
• Provide administrative support for department conferences, trainings, and other events.

Qualifications

Education:

High School Diploma or GED required. Associate’s degree or equivalent education is preferred.

Experience:

Minimum of two years of administrative support experience in a clinical or pediatric setting is required.

Minimum pay range

USD $40,043.12/Yr.

Maximum pay range

USD $66,204.53/Yr.