Administrative Services Coordinator - CASSI - Patuxent

Kennedy Krieger Institute; Columbia (MD); On-site; USD 40,000 - 66,000; Full time

Job summary

Kennedy Krieger Institute seeks an Administrative Services Coordinator I to support the Center for Autism Services, Science and Innovation (CASSI) clinic. Responsibilities include coordinating purchases, preparing materials, managing calendars, and directing calls to providers and staff.

The role requires strong administrative experience in clinical settings, attention to detail, and ability to handle inventory and event-related tasks. It is a full-time position based at the CASSI location.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• Minimum of two years of administrative support experience in a clinical or pediatric setting.
• Experience with purchasing, invoicing and staff reimbursements is a plus.

Responsibilities

• Provide administrative support to the assigned CASSI clinic, including scheduling and materials management.
• Enter purchase information into the system, including invoices and purchase requests.
• Assign phone numbers to staff, update location email groups, and manage calendars.
• Support conferences, trainings, and other events.

Skills

Administrative support

Calendar management

Communication skills

Inventory management

Education

High School Diploma or GED

Associate's degree

Tools

MS Office

Purchasing systems

Job description

The Administrative Services Coordinator I will provide administrative support and coordinate submission of purchase-related items for staff at the assigned Center for Autism Services, Science and Innovation (CASSI) clinic location.

• Provide administrative support services to the assigned CASSI clinic, including preparation of presentations, managing and directing telephone calls and faxes to the appropriate providers and Institute employees, copying, collating and organizing materials, filing, equipment and resource maintenance, mail distribution, stocking staff lounge materials, managing inventory, ordering supplies, and submitting facilities requests.
• Enter purchase related information into appropriate system, including staff reimbursement requests, invoices, and purchase requests.
• Assign phone numbers to staff, request drops or lines, and update location email groups.
• Update calendars and printing to display on all meeting room doors in CASSI.
• Serve as a backup playroom attendant, providing full‑day coverage on Fridays and lunch‑time coverage Monday through Thursday, to support families during provider appointments.
• Report and monitor hand hygiene and refrigerator temperatures for Joint Commission standards.
• Manage the laundering of clinic items for location on Fridays.
• Conduct t-shirt sales and serve as back up to place business card orders while maintaining location inventory.
• Provide administrative support for department conferences, trainings, and other events.

EDUCATION

High School Diploma or GED required. Associate’s degree or equivalent education is preferred.

EXPERIENCE

Minimum of two years of administrative support experience in a clinical or pediatric setting is required.

USD $40,043.12/Yr.

USD $66,204.53/Yr.