Administrative Services Coordinator - CASSI - Odenton

Kennedy Krieger Institute; Odenton (MD); On-site; USD 40,000 - 66,000; Full time

Job summary

Kennedy Krieger Institute's Center for Autism Services, Science and Innovation (CASSI) is seeking an Administrative Services Coordinator I to provide administrative support and coordinate submission of purchase-related items for staff at the CASSI clinic location. Responsibilities include managing calls and faxes, organizing materials, processing invoices, updating calendars, and assisting with events.

A High School Diploma or GED is required; an Associate’s degree is preferred, and at least two

Qualifications

• High school diploma or GED required; associate degree preferred.
• Experience in a clinical or pediatric administrative setting is favorable.

Responsibilities

• Provide administrative support services to the assigned CASSI clinic, including preparation of presentations, managing and directing telephone calls and faxes to the appropriate providers and Institute employees, copying, collating and organizing materials, filing, equipment and resource maintenance, mail distribution, stocking staff lounge materials, managing inventory, ordering supplies, and submitting facilities requests.
• Enter purchase related information into appropriate system, including staff reimbursement requests, invoices, and purchase requests.
• Assign phone numbers to staff, request drops or lines, and update location email groups.
• Update calendars and printing to display on all meeting room doors in CASSI.
• Serve as a backup playroom attendant, providing full‑day coverage on Fridays and lunch‑time coverage Monday through Thursday, to support families during provider appointments.
• Report and monitor hand hygiene and refrigerator temperatures for Joint Commission standards.
• Manage the laundering of clinic items for location on Fridays.
• Conduct t-shirt sales and serve as back up to place business card orders while maintaining location inventory.
• Provide administrative support for department conferences, trainings, and other events.

Education

High School Diploma or GED

Associate’s degree or equivalent

Job description

The Administrative Services Coordinator I will provide administrative support and coordinate submission of purchase-related items for staff at the assigned Center for Autism Services, Science and Innovation (CASSI) clinic location.

• Provide administrative support services to the assigned CASSI clinic, including preparation of presentations, managing and directing telephone calls and faxes to the appropriate providers and Institute employees, copying, collating and organizing materials, filing, equipment and resource maintenance, mail distribution, stocking staff lounge materials, managing inventory, ordering supplies, and submitting facilities requests.
• Enter purchase related information into appropriate system, including staff reimbursement requests, invoices, and purchase requests.
• Assign phone numbers to staff, request drops or lines, and update location email groups.
• Update calendars and printing to display on all meeting room doors in CASSI.
• Serve as a backup playroom attendant, providing full‑day coverage on Fridays and lunch‑time coverage Monday through Thursday, to support families during provider appointments.
• Report and monitor hand hygiene and refrigerator temperatures for Joint Commission standards.
• Manage the laundering of clinic items for location on Fridays.
• Conduct t-shirt sales and serve as back up to place business card orders while maintaining location inventory.
• Provide administrative support for department conferences, trainings, and other events.

EDUCATION

High School Diploma or GED required. Associate’s degree or equivalent education is preferred.

EXPERIENCE

Minimum of two years of administrative support experience in a clinical or pediatric setting is required.

USD $40,043.12/Yr.

USD $66,204.53/Yr.