Administrative Secretary & Travel Coordinator

Piñon Unified School District; Pinon (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health/Medical benefits

Paid time off

Retirement plan

Dental & Vision benefits

Job summary

Piñon Unified School District is seeking a skilled administrative assistant to perform diverse secretarial duties, type correspondence, and manage the Maintenance Department's needs. The role involves scheduling, document preparation, and handling confidential information with discretion.

The ideal candidate has at least two years of secretarial experience, strong Microsoft Office and Google Workspace skills, and a solid ability to communicate with staff, parents, and the public in a school

Qualifications

• High School Diploma or GED required.
• Two years of progressive secretarial or administrative support experience preferred (school setting desired).
• Proficient with Mac and PC computers, Microsoft Office Suite, and Google Workspace.
• Strong interpersonal and written communication skills.
• Ability to handle interruptions, changing priorities, and work with minimal direction.
• Maintain strict confidentiality of records and information.

Responsibilities

• Perform a variety of secretarial duties including typing correspondence, memoranda, and written materials.
• Receive visitors, screen calls, provide information, and explain Maintenance Department policies.
• Organize steps for maintenance work orders and manage the Director’s calendar.
• Schedule meetings and prepare documents for attendees.
• Process timesheets, leave slips, and approval workflows with the Business Office.

Skills

Secretarial duties

Typing

Interpersonal skills

Microsoft Office Suite

Google Workspace

Customer service

Confidentiality

Education

High School Diploma or GED

Associate Degree

Tools

Mac and PC computers

Microsoft Office Suite applications

Google platform

Job description

Piñon Unified School District is seeking a skilled administrative assistant to perform diverse secretarial duties, type correspondence, and manage the Maintenance Department's needs. The role involves scheduling, document preparation, and handling confidential information with discretion.

The ideal candidate has at least two years of secretarial experience, strong Microsoft Office and Google Workspace skills, and a solid ability to communicate with staff, parents, and the public in a school