Principal's Executive Assistant — Mission-Driven School Admin

Salpointe Catholic High School; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

Salpointe Catholic High School is seeking an Executive Administrative Assistant to the Principal to provide high-level administrative and operational support for the Principal and school leadership. The role demands proactive, organized professionals who can manage complex calendars, communications, records, and travel while maintaining confidentiality in a faith-based setting.

The ideal candidate will bring 3–5 years of experience, strong Google Workspace skills, and a commitment to supporting

Qualifications

• High school diploma or equivalent required; associate’s degree or higher preferred.
• Minimum of 3–5 years of progressive administrative or executive support experience.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Slides, and Forms).
• Demonstrated ability to manage confidential information with professionalism, discretion, and sound judgment.
• Excellent written and verbal communication skills, strong organizational abilities, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor, positive attitude, and the ability to interact effectively with students, parents, faculty, staff, and community members.
• Strong initiative, adaptability, problem-solving skills, and a willingness to assist with a variety of administrative and operational responsibilities.
• Ability to coordinate travel arrangements, manage scheduling logistics, and complete time-sensitive assignments independently.
• Ability and willingness to complete off-campus, school-related errands as needed.
• Commitment to supporting the mission and values of Catholic education and contributing positively to a faith-based educational environment.
• Ability to pass required background checks, fingerprint clearance, and Safe Environment training as required by the Diocese and school.

Responsibilities

• Provide executive administrative support to the Principal, including managing a complex calendar, scheduling meetings, coordinating appointments, and prioritizing daily workflow.
• Screen and manage incoming communications, including phone calls, emails, mail, and in-person visitors. Draft, edit, and prepare professional correspondence, reports, and other documents on behalf of the Principal.
• Maintain strict confidentiality regarding sensitive student, personnel, family, and school-related matters, exercising discretion, professionalism, and sound judgment in all communications and interactions.
• Prepare meeting agendas, take accurate minutes, organize meeting materials, and follow up on action items to support effective communication and accountability.
• Assist with record-keeping, digital and physical filing systems, personnel documentation, and compliance-related reporting.
• Manage monthly credit card reconciliations, including reviewing transactions, collecting and organizing receipts, verifying expenditures, and submitting accurate documentation to the Business Office in accordance with school financial procedures and deadlines.
• Coordinate travel arrangements for faculty and staff professional development, including researching and booking flights, hotel accommodations, and other travel logistics as needed.
• Complete off-campus errands and school-related tasks as needed, including picking up or delivering materials, purchasing supplies, and assisting with other operational needs that support the Principal’s office and school activities.
• Support school-wide communications, event planning, accreditation processes, faculty professional development coordination, and special projects as assigned.
• Collaborate with faculty, staff, parents, students, and external partners while promoting a welcoming, service-oriented environment consistent with the school's Catholic mission and values.
• Assist with administrative aspects of federal Title funds and programs, including documentation, reporting support, and coordination as needed.
• Anticipate administrative needs, identify opportunities to improve office efficiency, and take initiative in supporting the Principal and school leadership.
• Perform additional duties as assigned to ensure the smooth, efficient, and professional operation of the Principal’s office.

Skills

Google Workspace

Calendar management

Communication

Discretion

Organizational skills

Problem solving

Travel coordination

Team collaboration

Education

High school diploma

Associate degree or higher

Tools

Gmail

Calendar

Docs

Sheets

Drive

Slides

Forms

Job description

Salpointe Catholic High School is seeking an Executive Administrative Assistant to the Principal to provide high-level administrative and operational support for the Principal and school leadership. The role demands proactive, organized professionals who can manage complex calendars, communications, records, and travel while maintaining confidentiality in a faith-based setting.

The ideal candidate will bring 3–5 years of experience, strong Google Workspace skills, and a commitment to supporting