Principal’s Executive Assistant & Operations Lead

Salpointe Catholic High School; Tucson (AZ); On-site; USD 52,000 - 72,000; Full time

Job summary

Salpointe Catholic High School is seeking an Executive Administrative Assistant to support the Principal with a proactive, service-oriented approach. The role involves managing a complex calendar, coordinating meetings, drafting communications, and maintaining strict confidentiality across student, staff, and family matters.

The ideal candidate will be highly organized, discreet, and proficient in Google Workspace, with 3–5 years of progressive administrative experience.

Qualifications

• High school diploma or equivalent is required; associate’s degree or higher preferred.
• Minimum of 3–5 years of progressive administrative or executive support experience.
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Slides, and Forms).
• Ability to maintain confidentiality with professionalism and discretion.
• Excellent written and verbal communication, strong organizational skills, and multitasking.
• Professional demeanor and ability to interact with students, parents, staff, and community.
• Ability to coordinate travel and manage scheduling logistics independently.

Responsibilities

• Manage principal's complex calendar and meetings.
• Screen communications and draft correspondence for the Principal.
• Maintain confidentiality in student, personnel, and school matters.
• Prepare meeting agendas, take minutes, follow up on actions.
• Assist with record-keeping and filing systems.
• Manage monthly credit card reconciliations with Business Office.
• Coordinate faculty travel and professional development logistics.
• Support school communications, events, accreditation, and PD coordination.
• Collaborate with stakeholders to promote a welcoming Catholic environment.
• Assist with federal Title funds documentation and reporting.
• Anticipate administrative needs and improve office efficiency.
• Perform other duties as assigned.

Skills

Google Workspace

Calendar management

Confidentiality

Communication skills

Organization

Time management

Education

High school diploma

Associate degree

Tools

Student information systems

Travel booking tools

Job description

Salpointe Catholic High School is seeking an Executive Administrative Assistant to support the Principal with a proactive, service-oriented approach. The role involves managing a complex calendar, coordinating meetings, drafting communications, and maintaining strict confidentiality across student, staff, and family matters.

The ideal candidate will be highly organized, discreet, and proficient in Google Workspace, with 3–5 years of progressive administrative experience.