Administrative Secretary, Palliative Medicine

The Ohio State University; Columbus (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

The Ohio State University is seeking an Administrative Assistant 2 in Palliative Medicine within the Department of Internal Medicine. The role supports patient care, academic, and research missions by managing calendars, coordinating meetings, and handling travel arrangements, minutes, and correspondence.

Responsibilities include preparing reports and slides, assisting with grant applications and CME documentation, updating credentials, and serving as a liaison with faculty, staff, and external

Qualifications

• Experience providing administrative support in a professional setting.
• Strong organizational and written/verbal communication skills.
• Ability to manage multiple calendars and travel logistics.

Responsibilities

• Coordinate and maintain appointment calendars for requests and staff.
• Schedule meetings, conferences, educational programs, and events including logistics.
• Attend and record minutes of meetings; transcribe and distribute records.
• Arrange national and international travel and lodging; track reimbursements.
• Draft correspondence; prepare reports, tables, and slides for presentations.
• Assist with grant applications, manuscripts, and CME documentation.
• Update CVs and credentialing documentation; liaise with faculty and staff.
• Answer phones and inquiries; handle mail and filing; support administrative tasks.

Skills

Administrative support

Calendar management

Travel arrangements

Minutes taking

Job description

The Ohio State University is seeking an Administrative Assistant 2 in Palliative Medicine within the Department of Internal Medicine. The role supports patient care, academic, and research missions by managing calendars, coordinating meetings, and handling travel arrangements, minutes, and correspondence.

Responsibilities include preparing reports and slides, assisting with grant applications and CME documentation, updating credentials, and serving as a liaison with faculty, staff, and external