Administrative Assistant 2-Palliative Medicine

Ohio State University; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

Paid time off and holidays

State retirement plan

Job summary

Ohio State University is seeking an Administrative Assistant 2 in Palliative Medicine within the Department of Internal Medicine. The role supports patient care, academic, and research activities by managing calendars, coordinating meetings, and handling travel logistics.

The position involves minute-taking, preparing correspondence and materials, and assisting with grant applications and CME documentation. It is a full-time, on-site role in McCampbell Hall with regular daytime hours.

Responsibilities

• Manage calendar and scheduling for faculty, administrators, and programs.
• Coordinate meetings, conferences, and events, including logistics.
• Transcribe and distribute meeting minutes; prepare reports and slides for presentations.

Skills

Calendar management

Travel coordination

Meeting minutes

Documentation

Job description

Job Title

Administrative Assistant 2-Palliative Medicine

Position Overview

Administrative Secretary within the Division of Palliative Medicine in the Department of Internal Medicine; performs a variety of administrative and secretarial tasks to assigned faculty, administrators, and programs in support of patient care, academic, and research missions; coordinates and maintains appointment calendars; schedules and coordinates meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records; makes national and international travel and lodging arrangements; collects receipts, prepares requests for, and tracks reimbursement of expenses; drafts and prepares correspondence; prepares reports, tables, and slides for presentations; assists with preparation of grant applications, manuscripts, and research reports; assists faculty with preparation of credentialing and promotion & tenure documents; updates CV (curriculum vitae) and tracks CME (Continuing Medical Education) documentation; answers phones and inquiries; serves as liaison for faculty, staff, investigators, administration, and external customers and organizations; opens, screens and distributes mail; establishes and maintains files; performs other duties as assigned.

Location

McCampbell Hall (0303)

Position Type

Regular

Scheduled Hours

40

Shift

First Shift

Background Check

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

Equal Opportunity

The university is an equal opportunity employer, including veterans and disability.

About Ohio State

At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change. As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.