Administration Assistant-General Internal Medicine

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

The Ohio State University Wexner Medical Center in Columbus, OH seeks a Research Administrative Assistant to provide essential administration and programmatic support to the Division of General Internal Medicine. The role works with the Research Center Manager and division leadership, coordinating calendars, meetings, travel, and documentation.

Candidates will maintain files, assist with grant documentation, handle confidential matters, and serve as a liaison with faculty, staff, and external

Qualifications

• Coordinate and maintain appointment calendars; schedule meetings, conferences, and events.
• Manage national and international travel arrangements; process reimbursements in Workday.
• Draft correspondence; prepare reports, tables, and slides.
• Assist with grant documentation, letters of support, manuscripts, and research reports.
• Assist faculty with credentialing and promotion & tenure documents.
• Update faculty CVs.
• Monitor and track financial balances for CME and startup.
• Maintain programmatic files; liaise with faculty, staff, investigators, administration, and external collaborators.
• Handle confidential matters professionally.

Responsibilities

• Coordinate and maintain appointment calendars; schedule meetings, conferences, and events, and record minutes.
• Arrange national and international travel and lodging; track reimbursements in Workday.
• Draft correspondence; prepare reports, tables, and slides for presentations.
• Assist with grant documentation, letters of support, and research reports.
• Help with credentialing and promotion & tenure documents for faculty.
• Update faculty CVs.
• Monitor CME and startup financial balances.
• Maintain programmatic files and serve as a liaison with stakeholders.
• Handle confidential matters professionally.

Job description

The Research Administrative Assistant provides essential Administration and programmatic support to the Division of General Internal Medicine in the Department of Internal Medicine; Works autonomously and independently to perform a variety of administrative tasks and supporting and reporting to the Research Center Manager, represents the research manager at stakeholder meetings when they are unable to be present. Alongside the research center manager works directly with the division research director and division leadership.

Key Responsibilities: Administration Operations:

• Coordinate and maintains appointment calendars; schedule and coordinate meetings, conferences, educational programs, and special events including logistics; attends and records minutes of meetings; transcribes and distributes meeting records
• Manage purchasing and arrange national and international travel and lodging arrangements; collect receipts, prepare requests for, and track reimbursement of expenses for travel, meals, research office and lab supplies, working within Workday
• Drafts and prepare correspondence; prepare reports, tables, and slides for presentations.
• Assist with preparation of grant application documentation, letters of support, manuscripts, and research reports
• Assist faculty with preparation of credentialing and promotion & tenure documents;
• Update faculty CV (curriculum vitae)
• Monitor and track financial balances for faculty Continuing Medical Education (CME) and start up
• Maintain General Internal Medicine programmatic files; answer inquiries; serve as a liaison for faculty, staff, investigators, administration, and external collaborators. Establish and maintain files
• Serve as the initial point of inquiries related to departmental policy and procedures
• Handles confidential matters professionally and appropriately.
• Perform related and/or additional job duties as assigned by direct supervisor

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.