Administrative Sales Assistant

Tom James Company; Atlanta (GA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

PTO plan

Paid holidays

401(k) plan

Medical benefits (op-in)

Job summary

Tom James Company in Atlanta, GA seeks an Administrative Assistant to support our sales team, store leaders, and key executives in fulfilling our mission as a fashion industry leader. This in-office role requires daily attendance and partners with the top-producing sales professional on a fast-paced team.

You will manage calendars, scheduling, client communications, order tracking, and CRM data entry, while maintaining professional relationships with factories, the corporate office, and clients.

Qualifications

• Two years' office-related experience required.
• On-site attendance is required.
• Sales-oriented environment experience preferred.
• Valid Driver's License required.

Responsibilities

• Proactive calendar management in a fast-paced, high volume, and constantly evolving client service environment.
• Organizing and scheduling client appointments and fittings.
• Exercising knowledge of geography and timeline layout based off location.
• Manage and maintain incoming texts and emails through the sales professional.
• Sending reminders & appointment confirmations daily.
• Monitoring all open orders and consistently checking on order statuses.
• Building relationships with the factory leads and maintaining communication with necessary contacts.
• Organize communication tracking and maintain current statuses.
• Accompany sales professional on a full day of client meetings once a week, gaining knowledge of the business and covering weekly responsibilities.
• Coordinating and maintaining all client orders/files.
• Communicating regularly with the sales professional and other members of the store team.
• Maintaining a professional image when contacting factories, corporate office, clients, and outside vendors.
• Sending monthly product texts to clients as needed.
• Meeting with the sales professional to set goals and expectations monthly.
• Organizing inventory alongside teammates.
• Pursuing efficiencies for processes and communication as needed.
• Picking up and delivering client items as needed.
• Entering customer data into CRM system.

Skills

Strong communication

Excellent organizational skills

Time management

Professional customer service

Proactive problem-solving

Team player

Able to lift 30 lbs

Tools

Microsoft Office

Google Docs

Google Sheets

Google Forms

Job description

At Tom James Company, an administrative assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. This role directly supports the top-producing sales professional amongst a team of hard-working individuals.

Location: Atlanta, GA

Daily in office attendance required

Compensation: $40,000–$50,000
Includes a monthly performance-based bonus with eligibility beginning after 6 months of employment

We offer a generous PTO plan, paid holidays, and a 401(k) plan. A full range of medical, financial, and/or other benefits available on an op-in basis

Employment Status: Full-time, 40 hours per week; hourly/non-exempt

Responsibilities

• Proactive calendar management in a fast-paced, high volume, and constantly evolving client service environment

• Organizing and scheduling client appointments and fittings

• Exercising knowledge of geography and timeline layout based off location

• Manage and maintain incoming texts and emails through the sales professional

• Sending reminders & appointment confirmations daily

• Monitoring all open orders and consistently checking on order statuses

• Building relationships with the factory leads and maintaining communication with necessary contacts

• Organize communication tracking and maintain current statuses

• Accompany sales professional on a full day of client meetings once a week, gaining knowledge of the business and covering weekly responsibilities

• Coordinating and maintaining all client orders/files

• Communicating regularly with the sales professional and other members of the store team

• Maintaining a professional image when contacting factories, corporate office, clients, and outside vendors

• Sending monthly product texts to clients as needed

• Meeting with the sales professional to set goals and expectations monthly

• Organizing inventory alongside teammates

• Pursuing efficiencies for processes and communication as needed

• Picking up and delivering client items as needed

• Entering customer data into CRM system

Requirements

• Two years' office-related experience is required

• Experience with a sales-oriented environment is preferred

• On-site attendance is required

• Confident worker & team player

• Strong communication skills (verbal & written)

• Proactive problem-solving skills

• Excellent organizational skills

• Outstanding time management skills

• Professional customer service skills

• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms

• Possesses basic accounting skills (such as balancing accounts)

• Enjoys being flexible and multitasking

• Motivated to tackle challenges

• Able to bend and lift 30 lbs.

• Valid Driver's License required