Administrative & Records Support Specialist | Training

US Department of Veterans Affairs; Honolulu (HI); On-site; USD 52,000 - 76,000; Full time

Job summary

US Department of Veterans Affairs in Honolulu, HI seeks a Staff Assistant to provide comprehensive administrative and technical support to the Director and staff. The role involves handling documents, travel coordination, calendar management, and monitoring timekeeping records, with responsibility for training oversight and records lifecycle management.

The position is full-time, with a standard weekday schedule and situational telework eligibility.

Responsibilities

• Serves as assistant to Director and provides administrative and technical support to office staff.
• Troubleshoots administrative operations, processes, and procedures to improve processes and resolve discrepancies in administrative operations.
• Analyzes and evaluates written material coming into Director's Office and places controls and distributes to appropriate elements.
• Establishes internal deadlines for completion of reports and projects and follows up with Division leadership on pending assignments.
• Researches and analyzes information to determine the status of significant issues, to assist the senior leadership and staff in the decision-making process.
• Regularly monitors pertinent timekeeping records to detect anomalies or deviations.
• Oversees training management for the Regional Office.
• Formatting, editing, and distributing standard documents and correspondence; coordinating travel; tracking action items; scheduling appointments, meetings, and conferences; managing the Director's calendar; and screening telephone calls and visitors to the Director's office.
• Serves as the alternate Records Management Officer, providing oversight and management of the records information life cycle, maintenance, amendment, and disposition of records.
• Serves as the stations Training Manager. Assigns and monitors employee training. Runs and analyzes reports, providing trend analysis.
• Purchases office supplies and ensures timely payment of recurring expenses/bills.

Job description

US Department of Veterans Affairs in Honolulu, HI seeks a Staff Assistant to provide comprehensive administrative and technical support to the Director and staff. The role involves handling documents, travel coordination, calendar management, and monitoring timekeeping records, with responsibility for training oversight and records lifecycle management.

The position is full-time, with a standard weekday schedule and situational telework eligibility.