Healthcare Administrative & Scheduling Specialist

U.S. Department of Veterans Affairs; Portland (OR); On-site; USD 56,000 - 72,000; Full time

Job summary

U.S. Department of Veterans Affairs in Portland, OR seeks an Administrative Support Assistant to provide comprehensive administrative support to the Division of Hospital and Specialty Medicine (DHSM) directors, committees, and staff.

Responsibilities include scheduling, document preparation, records management, and coordination of program activities across multiple specialties. The role requires one year of specialized experience at the GS-06 level or equivalent, with strong Microsoft Office

Qualifications

• Specialized experience: one year at least at GS-06 level in the normal line of progression.
• Provides general administrative and customer service support; assists and updates office documents; schedules and coordinates meetings.

Responsibilities

• Manages Director's schedules and day-to-day plans.
• Provides administrative support to multiple directors and section chiefs.
• Develops plans or schedules using standard references and existing information.
• Reviews and edits correspondence, reports, and memos for accuracy.
• Maintains records and ensures compliance with regulations; supports data processing and file management.

Skills

General administrative support

Customer service

Office coordination

Tools

Microsoft Office Suite

Job description

U.S. Department of Veterans Affairs in Portland, OR seeks an Administrative Support Assistant to provide comprehensive administrative support to the Division of Hospital and Specialty Medicine (DHSM) directors, committees, and staff.

Responsibilities include scheduling, document preparation, records management, and coordination of program activities across multiple specialties. The role requires one year of specialized experience at the GS-06 level or equivalent, with strong Microsoft Office