Administrative & Records Support Specialist

A & Associates; Dallas (TX); On-site; USD 17,908 - 23,419; Full time

Job summary

A & Associates is seeking a Clerical Support Specialist in Dallas to provide administrative support, data entry, records management, and exceptional customer service, ensuring accurate and confidential day-to-day operations.

You will answer phones, greet visitors, prepare documents, manage calendars, and assist with reports while maintaining organization and confidentiality. Proficiency in Microsoft Office is required.

Qualifications

• High School Diploma or GED required.
• Previous clerical, administrative, customer service, or office support experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) preferred.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong organizational skills with the ability to prioritize multiple tasks.

Responsibilities

• Provide general administrative and clerical support to assigned departments.
• Answer telephones, greet visitors, and respond to inquiries from staff, students, parents, and the public.
• Prepare, process, and maintain confidential records, files, and reports.
• Enter, update, and maintain information in district databases and electronic systems.
• Organize, scan, file, retrieve, and archive paper and electronic documents.
• Prepare correspondence, reports, spreadsheets, and other office documents.
• Schedule appointments, meetings, and maintain departmental calendars.
• Assist with mail distribution, document preparation, and records management activities.
• Verify, review, and process forms, applications, and other administrative documents for accuracy and completeness.
• Maintain office supplies and assist with general office organization and workflow.
• Support departmental projects and perform other administrative duties as assigned.

Skills

Clerical/Administrative experience

Data entry

Customer service

Strong verbal and writtencommunication

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

A & Associates is seeking a Clerical Support Specialist in Dallas to provide administrative support, data entry, records management, and exceptional customer service, ensuring accurate and confidential day-to-day operations.

You will answer phones, greet visitors, prepare documents, manage calendars, and assist with reports while maintaining organization and confidentiality. Proficiency in Microsoft Office is required.