Administrative Assistant

Assist Point Inc; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Assist Point Inc. seeks an Administrative Assistant to support the Human Resources team in Dallas, TX.

The role involves providing administrative support to ensure efficient operation of HR, assisting with employee records, scheduling, and communications. The ideal candidate will be detail-oriented, organized, with strong written and verbal communication, proficient in Microsoft Office, and able to handle confidential information.

Qualifications

• Proven experience as an administrative assistant, preferably in HR.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and in a team.
• Familiarity with HR software and applicant tracking systems is a plus.

Responsibilities

• Provide administrative support to the HR department, including calendars and interviews.
• Maintain and update employee records and HR databases.
• Prepare HR documents such as employment contracts and onboarding materials.
• Handle HR inquiries and direct them to appropriate personnel.
• Assist with recruitment activities, including posting openings and tracking applicants.
• Organize and maintain filing systems.
• Prepare reports and presentations as needed.
• Coordinate HR events and training sessions.

Skills

Organization

Time management

Communication

Discretion & confidentiality

Detail-oriented

Teamwork

Independent work

Problem-solving

HR knowledge

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

HR software / ATS

Job description

We are seeking a detail-oriented and organized Administrative Assistant to support our Human Resources department in Dallas, TX. The ideal candidate will provide administrative support to ensure efficient operation of the HR team, assist with employee records, scheduling, and communication tasks.

Key Responsibilities

• Provide administrative support to the HR department, including managing calendars, scheduling meetings, and coordinating interviews.
• Maintain and update employee records and HR databases with accuracy and confidentiality.
• Assist in preparing HR documents such as employment contracts, onboarding materials, and policy manuals.
• Handle incoming HR-related inquiries and direct them to the appropriate personnel.
• Support HR team with recruitment activities, including posting job openings and tracking applicants.
• Organize and maintain physical and electronic filing systems.
• Assist with preparation of reports and presentations as needed.
• Coordinate HR events and training sessions.

Qualifications

• Proven experience as an administrative assistant or in a similar role, preferably within an HR department.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion and confidentiality.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with HR software and applicant tracking systems is a plus.