Administrative & Records Operations Coordinator

SoTx Facility Services, LLC; Lakewood (CO); On-site; USD 40,000 - 60,000; Full time

Job summary

SoTx Facility Services, LLC in Colorado is seeking an Administrative Support Specialist to assist clients with a broad range of admin tasks, including document prep, editing, formatting, telephone coverage, training coordination, time and attendance tracking, mail distribution, and meeting scheduling.

You will support records management, ISO and APWA documentation, travel coordination, and office relocations, with interoffice mail and POV travel where needed and mileage reimbursed per FTR.

Qualifications

• Bachelor's degree or minimum 5 years of specialized experience in administrative services.
• Administrative and clerical experience.
• Experienced in customer service principles.

Responsibilities

• Administrative support to CFLHD offices at the Dakota Building and Building 52.
• Document preparation, editing, and formatting.
• Telephone coverage and communication logging.
• Training coordination and documentation management.
• Time and attendance tracking.
• Mail distribution and records management.
• Meeting scheduling and documentation.
• Equipment and supply tracking.
• Financial tracking support and documentation logging.
• Travel coordination and documentation support.
• Project documentation management.
• Coordination of office relocations.
• Preparation of training materials and conference documentation.
• Records management support for ISO and APWA documentation systems.
• Coordination of document scanning and digital file conversion.
• Interoffice mail transport between buildings as required, using POV. Local travel mileage reimbursed per FTR.

Skills

MS Office

Customer service

Administrative support

Education

Bachelor's degree or 5 years experience

Tools

Microsoft Office

Job description

SoTx Facility Services, LLC in Colorado is seeking an Administrative Support Specialist to assist clients with a broad range of admin tasks, including document prep, editing, formatting, telephone coverage, training coordination, time and attendance tracking, mail distribution, and meeting scheduling.

You will support records management, ISO and APWA documentation, travel coordination, and office relocations, with interoffice mail and POV travel where needed and mileage reimbursed per FTR.