Administrative Coordinator & Office Operations Specialist

South Texas College; Trevino Colonia (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

South Texas College is seeking an Administrative Assistant to provide essential administrative support to the director and office staff in the Institutional Advancement and External Affairs department. The role requires strong communication, organization, and attention to detail to ensure efficient daily operations.

The position involves coordinating travel, processing payroll documentation, assisting with budget development, and maintaining inventories, with occasional extended hours to meet

Qualifications

• Associate's degree required.
• Minimum of 60 earned college hours.
• At least two years of work experience in a professional setting.

Responsibilities

• Provides administrative support to the director and staff.
• Facilitates communications and follows up on administrative matters.
• Manages clerical affairs of the director and office staff.
• Assists with compiling, typing, and tracking reports.
• Coordinates projects and reports with other departments.
• Manages multiple projects with deadlines, including some evenings/weekends.
• Handles inquiries and routes them to appropriate staff.
• Supports budget development and monitoring, including requisitions and reconciliations.
• Orders supplies and arranges equipment maintenance.
• Coordinates travel arrangements and reimbursements.
• Maintains department assets and office supplies inventory.
• Schedules trainings and retreats; prepares payroll documentation as needed.
• Supports interdepartmental projects.

Skills

Administrative support

Office communications

Microsoft Office

Budget awareness

Scheduling

Payroll knowledge

Customer service

Interpersonal skills

Deadline driven

Education

Associate's degree

60 earned college hours

Two years of professional work experience

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

South Texas College is seeking an Administrative Assistant to provide essential administrative support to the director and office staff in the Institutional Advancement and External Affairs department. The role requires strong communication, organization, and attention to detail to ensure efficient daily operations.

The position involves coordinating travel, processing payroll documentation, assisting with budget development, and maintaining inventories, with occasional extended hours to meet