Administrative Assistant

TCWGlobal; San Diego (CA); On-site; USD 36,000 - 48,000; Full time

Job summary

TCWGlobal is seeking an organized Administrative Support Specialist to assist with day-to-day operations, documentation, coordination, and administrative processes in our San Diego office. You will support internal teams and service partners by maintaining accurate records and helping ensure tasks are completed on schedule.

The ideal candidate has 2+ years of experience in administrative support or operations coordination, strong organizational skills, and the ability to manage multiple

Qualifications

• 2+ years of experience in administrative support, operations coordination, documentation, or service delivery.
• Familiarity with administrative procedures, recordkeeping, operational systems, and service support processes.
• Strong organizational skills and attention to detail with the ability to prioritize deadlines.
• Excellent written and verbal communication; ability to collaborate with internal teams and vendors.

Responsibilities

• Support daily administrative operations, documentation, and process coordination
• Maintain accurate records, schedules, inventories, trackers, reports, work requests, and service documentation
• Coordinate information, resources, materials, and vendor communications to support timely completion of tasks
• Follow up with internal stakeholders and service partners to track requests, resolve outstanding items, and communicate updates
• Review documentation, requests, and operational data for accuracy, completeness, and appropriate prioritization
• Assist with troubleshooting operational issues and escalating concerns to the appropriate teams
• Follow established procedures and safety practices while supporting daily activities
• Help maintain and update administrative processes, documentation, and operational workflows

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Prioritization

Collaboration

Education

High school diploma or equivalent

Job description

We are seeking an organized and detail-oriented Administrative Support Specialist to assist with day-to-day operations, documentation, coordination, and administrative processes. In this role, you will support internal teams and service partners by maintaining accurate records, coordinating resources, tracking requests, and helping ensure operational activities are completed efficiently and on schedule.

The ideal candidate has experience in administrative support, operations coordination, recordkeeping, or service delivery, along with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

What You'll Do

• Support daily administrative operations, documentation, and process coordination
• Maintain accurate records, schedules, inventories, trackers, reports, work requests, and service documentation
• Coordinate information, resources, materials, and vendor communications to support timely completion of tasks
• Follow up with internal stakeholders and service partners to track requests, resolve outstanding items, and communicate updates
• Review documentation, requests, and operational data for accuracy, completeness, and appropriate prioritization
• Assist with troubleshooting operational issues and escalating concerns to the appropriate teams
• Follow established procedures and safety practices while supporting daily activities
• Help maintain and update administrative processes, documentation, and operational workflows
• Collaborate with cross-functional teams and service providers to support efficient, responsive operations

What You Bring

• High school diploma or equivalent
• 2+ years of relevant experience in administrative support, operations coordination, documentation, or service delivery
• Familiarity with administrative procedures, recordkeeping, operational systems, and service support processes
• Strong organizational skills and attention to detail, with the ability to prioritize multiple requests and deadlines
• Ability to maintain accurate records, coordinate resources, and communicate updates clearly
• Sound judgment and the ability to follow established procedures and elevate issues when appropriate
• Strong written and verbal communication skills
• Ability to work collaboratively with internal teams, vendors, and other stakeholders