Administrative Receptionist Part Time

Addison Group; Tulsa (OK); On-site; USD 24,796 - 30,307; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Job summary

Addison Group in Tulsa, OK is seeking an Administrative Assistant / Front Desk Coordinator for a part-time role. You will greet visitors, handle calls, and support multiple office functions in a fast-paced environment.

The ideal candidate will be detail-oriented, organized, and capable of managing priorities with strong communication and team collaboration. This role offers a flexible schedule and opportunities for growth within the office team.

Qualifications

• Proficiency with MS Outlook, Word and Excel.
• Accurate data entry using a 10-key calculator.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks, meet deadlines and work independently.

Responsibilities

• Greet visitors and answer calls in a professional manner.
• Process mail and maintain filing systems, both physical and digital.
• Prepare routine correspondence and assist with general office tasks.
• Monitor office supplies and coordinate replenishment.
• Coordinate with vendors on updates and admin requests.
• Create and reconcile Excel records and reports.

Skills

MS Outlook

MS Word

MS Excel

10-key data entry

Organization

Communication

Tools

Microsoft Excel

Office suite

Job description

Job Title: Administrative Assistant / Receptionist

Industry: Real Estate

Location: Tulsa, OK

Assignment Type: Part-Time

Pay: $20/hr

Work Schedule: Part-Time

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company

Our client is a well-established organization seeking a reliable and detail-oriented Administrative Assistant / Front Desk Coordinator to support daily office operations. This role is ideal for someone who enjoys working in a professional office environment, providing exceptional customer service, and handling a variety of administrative responsibilities.

Job Description

The Administrative Assistant / Front Desk Coordinator serves as the first point of contact for visitors and callers while providing administrative support across multiple functions. The ideal candidate is organized, proactive, and able to manage several priorities in a fast-paced office setting.

Key Responsibilities

• Greet visitors and answer incoming phone calls in a professional and courteous manner.
• Process incoming and outgoing mail and maintain organized physical and electronic filing systems.
• Prepare routine correspondence and assist with general office administration.
• Monitor office supply inventory and coordinate replenishment as needed.
• Communicate with outside vendors regarding website updates and other administrative requests.
• Create, update, and reconcile Excel spreadsheets to maintain accurate records and reports.
• Track and maintain current client and vendor insurance certificates.
• Provide administrative support for special projects and other duties as assigned.

Qualifications

• Proficient in Microsoft Outlook, Word, and Excel.
• Comfortable using a 10-key calculator and performing accurate data entry.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Self-starter with the ability to work independently and as part of a team.
• Professional communication and customer service skills.

Additional Details

• Previous administrative, receptionist, or office support experience is preferred.
• Experience managing spreadsheets, records, or compliance documentation is a plus.
• Must be dependable, adaptable, and committed to maintaining confidentiality.

Perks

• Stable, full-time opportunity with a collaborative team.
• Variety of responsibilities that keep each day engaging.
• Opportunity to contribute to special projects and process improvements.
• Professional office environment with room for growth.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.