Receptionist Mon-Fri; 3pm-11pm

12 Oaks Management; Tulsa (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

12 Oaks Management in Tulsa, OK is seeking a courteous Receptionist to be the first point of contact for residents and visitors. You will answer phones, direct calls, and perform clerical tasks across the property, ensuring smooth daily operations and timely information flow.

The role emphasizes a welcoming demeanor, strong organization, and proficient use of MS Word and Excel. A high school diploma or GED is required, with prior clerical experience preferred.

Qualifications

• High school diploma or GED required or equivalent experience.
• Clerical experience preferred to support daily front-desk operations.
• Strong written and verbal communication skills.

Responsibilities

• Greet visitors in a friendly, helpful manner and direct them as needed.
• Answer incoming calls, direct to appropriate personnel, and manage voicemail.
• Receive, distribute mail, and assist with general office tasks.
• Order, receive, stock, and distribute office supplies.
• Serve as main point of contact for residents, family, and guests.
• Handle photocopying, faxing, filing, and related clerical duties.

Skills

Helpful demeanor

Org & multitask

Interpersonal comms

Independent work

Professional appearance

MS Word & Excel

Education

High school diploma or GED

Tools

MS Word

Excel

Job description

Job Details

Job Location: Tulsa, OK 74133 Position Type: Full Time Job Shift: Any

The Receptionist sets the tone for the community by being an outstanding information source and knows all points of contact for every department within the property to promptly assist visitors. Assists with general office support by performing a variety of clerical activities and related tasks. He or she answers incoming calls, directs calls to appropriate personnel, distributes mail, manages the flow of correspondence, requisition supplies, and performs additional clerical duties as needed.

Primary Duties & Responsibilities

• Adheres to and conveys a philosophy that supports the dignity, privacy, independence, choice, and individuality of residents
• Answers telephones and directs the caller to the appropriate associate, transferring callers to an associate's voice mailbox when the associate is unavailable
• Greets visitors in a friendly, interested, and helpful manner
• Assists in ordering, receiving, stocking and distribution of office supplies
• Act as main point of contact for residents, family members, and guests
• Helps with related clerical duties such as photocopying, faxing, filing, collating, and any other tasks as requested by the supervisor
• Performs other duties as assigned

Qualifications & Physical Requirements

• Helpful attitude and friendly demeanor
• Excellent organization and multi-tasking skills
• Excellent interpersonal and communication skill, both verbal and written
• Must be able to work independently on assigned tasks as well as to accept direction on given assignments
• Professional appearance and demeanor
• Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly

Education & Experience

• High school diploma or GED required
• At least one year of clerical experience preferred

This job description is intended to describe the general nature and level of work being performed by the employee in this position. It is not intended to be an all-inclusive list of all responsibilities, duties, skill, or working conditions required of a person in this position. I have read the above job description, understand the conditions set forth therein, and will perform these duties to the best of my ability.