Client and Office Services Coordinator

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Leave programs

Job summary

Beacon Hill Staffing Group, LLC in New York City is seeking a Temporary to Permanent Client & Office Services Coordinator (Mid Shift). Hours are 10am–6pm, in office five days a week, with some flexibility to stay later, supporting a fast-paced professional services environment.

You will handle mail, supplies, equipment, coordinate vendors, manage reception, route inquiries, and assist with conferences. Strong communication, organization, and tech-savviness with Microsoft Office are essential.

Qualifications

• High School Diploma or equivalent required.
• Exceptional verbal and written communication skills.
• Strong client/customer service skills in a professional services setting.
• Superior organizational and time-management abilities.
• Tech-savvy, including proficiency in Microsoft Office/365.

Responsibilities

• Transmit, deliver, and receive information such as mail, supplies, and equipment.
• Operate and coordinate mail, fax, and photocopy equipment; ship and receive applications.
• Coordinate with service vendors to resolve maintenance, cleaning, and supply issues.
• Respond to service calls from attorneys and professionals; arrange conference room meetings.
• Provide reception coverage including calls, emails, mail, and routing to the right contacts.
• Assist with relocation of office furniture and files and log postage.
• Support ad-hoc projects and other duties as assigned.

Skills

Client service

Communication

Organization

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office/365

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client, a legal firm in the heart of Time Square, is seeking a Temporary to Permanent Client & Office Services Coordinator (Mid Shift). The hours are 10am-6pm with some flexibility as needed to stay later, and require to be in office 5 days a week. This role is a great opportunity for someone who enjoys meeting new people and lending a helping hand where needed.

Responsibilities:

• Timely transmission, delivery, and receipt of information such as mail, supplies, and equipment.
• Operate and coordinate various mail, fax, and photocopy equipment; ship and receive applications and assist with various printing requests.
• Act as a point of contact between the office and service vendors, ensuring efficient resolution of maintenance, cleaning, and supply issues.
• Respond to service calls from attorneys and business professionals regarding maintenance concerns; coordinate with vendors to resolve issues swiftly.
• Handle the procurement of essential supplies, including office materials, coffee, water, and more, ensuring availability for daily operations.
• Handle all calls, emails and post, routing all calls and correspondences to the appropriate individuals and ensuring timely responses.
• Provide reception coverage by handling incoming calls, emails, and mail, directing communications to the appropriate contacts, ensuring timely responses, and coordinating conference room meetings and activities.
• Liaise effectively with Hospitality, Facilities, IT and US Client Services.
• Provide support on ad-hoc projects and initiatives, ensuring tasks are completed efficiently and to high standards.
• Assist with the relocation of office furniture and files as necessary to facilitate smooth office operations and organization.
• Log and monitor postage into Billback.
• Other projects and duties, as assigned.

Qualifications:

• High School Diploma or equivalent required.
• Possess strong client/customer service skills with prior experience working in a professional services setting.
• Exceptional verbal and written communication skills, capable of engaging effectively with stakeholders at all levels.
• Superior organizational and time management skills, with a demonstrated ability to manage multiple tasks and priorities effectively.
• Flexible and dynamic approach to work, with the capacity to adjust to changing schedules and demands.
• This position requires frequent lifting, carrying, moving, loading, and unloading materials, equipment, and supplies weighing up to 100 pounds on occasion.
• Employees may also be required to push, pull, and transport heavy items throughout the workday.
• The successful candidate must be able to perform these essential functions with or without reasonable accommodation.
• Proven ability to manage client expectations and an exemplary record of reliability and dependability.
• Positive, proactive attitude and a self-starter mentality.
• Tech-savvy, including proficiency in Microsoft Office/365.

Compensation:

50-60k, hourly in line+

Benefits when perm

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

• Medical.
• Dental.
• Vision.
• Federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)