Administrative Receptionist

Prince of Peace Christian School; Carrollton (TX); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Prince of Peace Christian School is seeking an Administrative Receptionist to create a welcoming front desk experience for students, families and visitors. The role handles multi-line phone systems, sign-in, and basic clerical tasks to keep the office running smoothly and securely.

The position supports Leadership and Admissions, coordinates room reservations and events, and maintains professional front office standards in a Christ-centered school environment.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• Experience in administrative roles or customer service; educational setting preferred.
• Proficient in MS Office applications (Outlook, Word, Excel, PPT).
• Knowledge of using multi-line phone systems and office equipment (copiers, scanners, fax).
• Excellent interpersonal skills to maintain positive relations with patrons.

Responsibilities

• Greet and direct students, families and visitors at the front desk.
• Serve as primary phone operator; route messages to appropriate staff.
• Manage sign-in, issue access badges, and monitor entrance security.
• Coordinate room reservations and special event needs with Operations.
• Prepare documents, correspondence, forms and reports.
• Support Leadership and Admissions with scheduled meetings and data imports.

Skills

Administrative experience

Customer service

Interpersonal skills

Multi-tasking

Attention to detail

Professional conduct

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

MS Outlook

MS Word

MS Excel

MS PowerPoint

Office equipment

Job description

The Administrative Receptionist is key in creating a welcoming reception to all who enter the POPCS building, greeting and directing students, families, and visitors. The position serves as the primary door and phone operator managing front office traffic, facilitating communication between parents, students, and staff, and handling clerical and office duties to keep the school running smoothly and securely. This role also performs medium administrative work providing support for Leadership and Admissions.

Supervisory Responsibilities:

This position has no direct supervisory responsibilities

Key Responsibilities / Duties:

• Welcomes, greets, and directs students, families and visitors entering the school
• Create a pleasant, inviting, welcoming atmosphere in which families and students feel welcomed and secure
• Operates security hardware/software for main doors/entrance
• Ensures proper sign in and provides access badges
• Restricts entrance to the school for unauthorized visitors or people who do not sign in appropriately
• Primary phone operator receiving incoming calls, texts, and/or emails; taking reliable messages and routing to appropriate staff as well as interface for inquiries
• Coordinate with Operations Manager on room reservations and special event needs requests
• Prepare written documents, correspondence, forms, and reports
• Leadership Support specific to:
  • Special emails or other communications
  • Schedule meetings and travel arrangements when needed
  • Maintain calendars and/or appointment logistics
  • Assists with special projects
• Admissions support specific to:
  • Review scheduled activities daily and send out communications
  • Systems usage for new and returning student data imports and tour inquiry logs
• Assist students, teachers, staff, and parents as needed
• Ensure work area is professionally maintained in appearance as well as all front office equipment, materials, and supplies are stocked and handled with care
• POPCS retains the right to adjust the responsibilities and assignments of all positions when necessary to meet the needs of the School

Confidentiality

The Administrative Receptionist may be exposed to highly sensitive school, student, and/or family information and medical information. Maintaining strict confidentiality of all information is essential to preserving trust and the integrity of the school's efforts.

Qualifications, Education, and Experience:

• Active member of a Christian church, preferably a member of a LCMS church
• A high school diploma or GED required, bachelor’s degree preferred
• Experience in administrative roles or customer service; educational settingpreferred
• Previous work experience to show dependability, responsibility, and maturity
• Proficient program usage of MS Office applications(Outlook, Word, Excel, PPT)
• Working knowledge of office equipment such as copiers, scanners, fax, and computers
• Knowledge and experience with using multi-line phone systems
• Excellent interpersonal skills to ensure positive relations with all patrons
• Experience working in a multi-task environment

Key Characteristics / Attributes:

• Person of prayer, strong and growing prayer and faith walk, daily Christian servant
• Optimistic, positive, joy-filled, model of professional excellence
• High degree of ethical behavior and confidentiality
• Professional in manner and appearance
• Customer friendly, service oriented, and respectful to all including new prospects, current families, all students and school staff
• Accuracy, especially regarding written communications on any outgoing correspondence, newsletter, paperwork
• Demonstrates integrity and is willing to execute with excellence
• Adaptable: Responds flexibly to changing priorities and constituent needs
• Mission-driven: Demonstrates commitment to Christian education and school values
• Technically proficient: Comfortable learning and using various software systems and tools
• Maintains confidentiality and represents the school with integrity
• Maintain emotional control under stress
• Work with frequent interruptions
• Prolonged use of computer
• Prolonged standing and/or sitting
• Occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions including frequent keyboarding and use of mouse
• Occasionally reaching with arms/hands, light lifting and/or carrying
• Occasional light lifting and carrying (up to 40 pounds) mailing and supplies
• Ability to attend evening and occasional weekend events as needed

Schedule

• Full-time staff, year-round, onsite including summer and school breaks
• Normal hours of operation: Monday – Friday;7:30 AM to 4:00 PM
• 13 Paid holidays per year
• Scheduled hours during summer break, fall break, Christmas break, and spring break are based on the needs of the school and on-campus scheduled activities; these hours are subject to changeat the discretion of the Head of School

DIVIDER

Employment Disclaimer and Equal Opportunity Statement

At-Will Employment:

This job description does not constitute an employment contract, either express or implied, and does not alter the at-will employment relationship between the employee and Prince of Peace Christian School. Either the employee or the School may terminate the employment relationship at any time, with or without cause or notice, as outlined in the Employee Handbook Section 8.1.

Job Description Modifications:

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the position, and may be amended at any time at the sole discretion of Prince of Peace Christian School. The School reserves the right to modify job duties, responsibilities, and requirements as operational needs dictate.

Essential Functions and Reasonable Accommodation:

The employee must be able to perform the essential functions of this position satisfactorily. Upon request, Prince of Peace Christian School will provide reasonable accommodations to enable qualified employees with disabilities to perform the essential functions of their job, absent undue hardship, in accordance with applicable law and the School's Employee Handbook policies.

Equal Opportunity Employment:

Prince of Peace Christian School is an equal opportunity employer committed to a workplace free from discrimination and harassment. All aspects of employment—including decisions to hire, promote, discipline, or discharge—will be based on merit, competence, performance, and business needs. The School does not discriminate on the basis of race, color, sex (including pregnancy, childbirth, or related medical conditions), marital status, age (40 and older), national origin, ancestry, physical or mental disability, medical condition, genetic information (including family medical history), military or veteran status, or any other status protected under federal, state, or local law.

Faith-Based Mission:

As a Christian educational institution, Prince of Peace Christian School reserves the right to prefer employees who share and support the School's religious mission, beliefs, and values, as permitted by applicable law.

Prince of Peace Christian School & Early Learning CenterMission:

Prince of Peace Christian School & Early Learning Center provides a Christ-centered exemplary education equipping students for leadership, service, and success.

Compensation commensurate with experience. EEO

All job offers at Prince of Peace Christian School & Early Learning Center are contingent upon the candidate’s successful completion of a background andfingerprint check, reference checks, and pre-employment screening, as applicable.