Administrative & Projects Coordinator

Macy's; New York (NY); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Merchandise discounts

Performance-based incentives

Annual merit review

Employee Assistance Program

Tuition reimbursement

401(k) match

Paid time off

Holidays

Job summary

Macy's in the United States is seeking a Merchandising Administrative Assistant to provide comprehensive administrative support for daily operations, meetings, and special projects.

The ideal candidate will manage calendars, coordinate meetings and travel, prepare reports and presentations, and handle expense reconciliation with confidentiality and professionalism. Collaboration with internal teams is essential.

Qualifications

• Bachelor's degree or equivalent work experience in a related field.
• Proven experience as an administrative assistant or in a similar leadership support role.
• Strong proficiency with Word, Excel, and PowerPoint from daily use.
• This role requires in-office presence 3-5 days weekly and reliable attendance.

Responsibilities

• Provide comprehensive administrative and clerical support for meetings, projects and operations.
• Generate ad hoc reports and presentations; manage special projects as required.
• Coordinate internal and external meetings; prepare materials and arrange technology and catering.
• Exercise discretion with confidential information; assist with basic accounting tasks.
• Collaborate with Facilities, Macy's Tech, HR to ensure smooth office operations.
• Coordinate distribution of emails, memos, letters, reports, and newsletters.
• Manage leaders' calendars using Outlook for efficient scheduling.
• Arrange travel and organize departmental activities and meeting spaces.

Skills

Word

Excel

PowerPoint

Outlook

Time management

Communication

Interpersonal skills

Budget management

Project management

Discretion

MS Office

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Macy's in the United States is seeking a Merchandising Administrative Assistant to provide comprehensive administrative support for daily operations, meetings, and special projects.

The ideal candidate will manage calendars, coordinate meetings and travel, prepare reports and presentations, and handle expense reconciliation with confidentiality and professionalism. Collaboration with internal teams is essential.