Administrative Project Coordinator

ummh; Leominster (MA); On-site; USD 47,421,000 - 85,144,000; Full time

Job summary

UMass Memorial Health is seeking an organized Department Assistant to provide essential administrative support in Urgent Care. You will manage data, coordinate meetings, and handle diverse clerical tasks to ensure smooth daily operations.

The role emphasizes accuracy, communication, and teamwork in a fast-paced health system environment. A supportive team offers opportunities for growth and collaboration within Central Massachusetts.

Qualifications

• Minimum two years of related department administration experience.
• Strong written and verbal communication skills.
• Demonstrated analytical, problem solving, and documentation skills.
• Experience with database software.
• Ability to use standard computer software packages and applications.
• Knowledge of medical terminology (preferred).

Responsibilities

• Coordinate a variety of administrative assignments and ensure timely processing and documentation.
• Maintain databases and spreadsheets for reporting; reconcile data and resolve gaps.
• Provide clerical support including meetings, correspondence, mail handling and related duties.
• May serve as subject matter expert for department policies and procedures.
• Ensure inventory of office supplies and maintenance of equipment; coordinate repairs.
• Assist with orientation of new department members.

Skills

Dept administration

Written & verbal comms

Analytical skills

Database software

Computer software

Medical terminology knowledge

Education

High school graduate

Associate’s degree

Tools

Office software

Database software

Job description

UMass Memorial Health is seeking an organized Department Assistant to provide essential administrative support in Urgent Care. You will manage data, coordinate meetings, and handle diverse clerical tasks to ensure smooth daily operations.

The role emphasizes accuracy, communication, and teamwork in a fast-paced health system environment. A supportive team offers opportunities for growth and collaboration within Central Massachusetts.