Administrative & Project Coordinator

Aleut; Fairbanks (AK); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

401(k) matching

PTO

Medical Insurance

Dental & Vision Insurance

Life & AD&D Insurance

Employee discounts

Job summary

The Aleut Corporation in Fairbanks, AK is hiring an Administrative Assistant to support project management, construction, and sales operations. The role requires strong organizational and data-entry skills, plus experience in office administration and vendor coordination.

Location is Fairbanks, Alaska, with a regular full-time schedule. Compensation ranges from $22 to $25 per hour based on experience, duties include AP, logistics, and cross-department support, and a valid driver’s license is

Qualifications

• High school diploma or GED; 3+ years of administrative or office experience.
• Experience in construction, logistics, or warehouse environments preferred.
• Valid driver's license.
• Strong organizational and communication abilities.

Responsibilities

• Support the Project Manager and State Sales Director with administrative tasks.
• Maintain project files: contracts, permits, invoices, change orders, closeouts.
• Assist with project lifecycle documentation and tracking.
• Coordinate permit paperwork and compliance documentation.
• Manage mail, office supplies, inventory, and workspace organization.
• Coordinate office equipment maintenance and vendor services.
• Perform data entry in Excel, CRM, and internal tools; generate reports.
• Process invoices and track deliveries; identify discrepancies.
• Respond to customer and vendor inquiries; coordinate between departments.
• Submit expense reports with proper coding and documentation.

Skills

Organizational skills

Communication

Data entry

Time management

Problem solving

Professionalism

Education

High school diploma or GED

Tools

Microsoft Office

CRM systems

Office suite

Job description

The Aleut Corporation in Fairbanks, AK is hiring an Administrative Assistant to support project management, construction, and sales operations. The role requires strong organizational and data-entry skills, plus experience in office administration and vendor coordination.

Location is Fairbanks, Alaska, with a regular full-time schedule. Compensation ranges from $22 to $25 per hour based on experience, duties include AP, logistics, and cross-department support, and a valid driver’s license is