Project & Office Coordinator — Renewable Energy (Alaska)

Arctic Home Living; Fairbanks (AK); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

401(k) matching up to 4%

Paid Time Off (PTO)

Medical Insurance

Employer-paid Life & AD&D Insurance

Employee discounts (Arctic Home Living

Alaska EcoWater

Renewable Energy Systems)

Job summary

Arctic Home Living is seeking a detail-oriented Administrative Assistant in Fairbanks, AK to support project management, construction coordination, and sales operations. The role emphasizes maintaining project documentation, office operations, data entry, and interdepartmental communication.

The position is full-time, non-exempt, and reports to the Operations Manager. Pay ranges from $22 to $25 per hour DOE, with benefits including 401(k) matching and PTO.

Qualifications

• High school diploma or GED.
• 3+ years of administrative or office experience.
• Experience in construction, logistics, or warehouse environments preferred.
• Valid driver’s license.
• 401(k) matching up to 4%
• Paid Time Off (PTO)
• Medical Insurance
• Employer-paid Life & AD&D Insurance
• Employee discounts (Arctic Home Living, Alaska EcoWater, Renewable Energy Systems)

Responsibilities

• Support the Project Manager and the State Sales Director with administrative tasks.
• Maintain project files: contracts, permits, invoices, change orders, closeouts.
• Assist with project lifecycle documentation and tracking.
• Coordinate permit paperwork and compliance documentation.
• Manage mail, office supplies, inventory, and workspace organization.
• Coordinate office equipment maintenance and vendor services.
• Maintain clean, organized, and efficient office operations.
• Perform accurate data entry in Excel, CRM systems, and internal tools.
• Generate reports, logs, and project tracking updates.
• Assist with project and sales reporting.

Skills

Organizational skills

Multitasking

Time management

Communication

Customer service

Attention to detail

Problem solving

Professional demeanor

Typing speed 50+ WPM

Education

High school diploma or GED

Tools

Microsoft Office

CRM systems

Job description

Arctic Home Living is seeking a detail-oriented Administrative Assistant in Fairbanks, AK to support project management, construction coordination, and sales operations. The role emphasizes maintaining project documentation, office operations, data entry, and interdepartmental communication.

The position is full-time, non-exempt, and reports to the Operations Manager. Pay ranges from $22 to $25 per hour DOE, with benefits including 401(k) matching and PTO.