Administrative Assistant - Teacher Education Programs

Northern New Mexico College; Northern (KY); Hybrid; USD 20,000 - 29,000; Full time

Job summary

Northern New Mexico College is seeking an Administrative Assistant to support the Department of Teacher Education with clerical and administrative tasks, ensuring smooth delivery of programs and compliance with accreditation efforts.

The role reports to the Department Chair and requires strong MS Office skills, excellent customer service, and the ability to manage calendars, travel arrangements, and confidential information in FERPA/HIPAA contexts.

Qualifications

• High school or GED diploma.
• Three years of general clerical secretarial experience.
• Proficient in MS Office Suite.

Responsibilities

• Provide administrative assistance for the delivery of Teacher Education programs.
• Assist the Chair, the faculty, adjunct faculty, and staff.
• Provide initial contact between the department and customers by answering phones, greeting visitors, and distributing information.
• Manage calendars and make travel and meeting arrangements.
• Assist with inventory and purchasing processes for department supplies and equipment.
• Monitor departmental budget through ordering, requisitions, and invoices.
• Prepare student application packets and distribute to prospective students.
• Coordinate education student orientations and assist with correspondence and reports.

Skills

Customer service

Communication skills

Confidentiality

Education

AA degree (preferred)

Tools

MS Office Suite

MS Windows

Adobe Acrobat

Job description

Northern New Mexico College is seeking an Administrative Assistant to support the Department of Teacher Education with clerical and administrative tasks, ensuring smooth delivery of programs and compliance with accreditation efforts.

The role reports to the Department Chair and requires strong MS Office skills, excellent customer service, and the ability to manage calendars, travel arrangements, and confidential information in FERPA/HIPAA contexts.