Administrative Assistant

Santa Fe Community College; Santa Fe, Northern (NM, KY); Hybrid; USD 22,000 - 31,000; Full time

Job summary

Santa Fe Community College is seeking an Administrative Assistant to support Directors and programs, ensuring efficient operations. You will assist with inquiries, coordinate supplies and travel, and prepare departmental communications.

Responsibilities include data analysis, vendor coordination, scheduling, minutes, and procurement reconciliation. A strong candidate will handle confidential information with discretion and work well in a team on campus in Santa Fe, NM.

Qualifications

• High school diploma or GED required.
• Two years of related experience preferred.
• Associate's degree helpful for advancement.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Analyzes and revises office data in SFCC databases (Workday/Banner/LACES) for assigned program tasks.
• Attends required trainings and supports continuous quality improvement.
• Greet visitors, answer calls, respond to emails, coordinate vendor visits for supplies/equipment repair.
• Drafts internal/external correspondence for updates and events; prepares ad-hoc reports.
• Schedules meetings, takes minutes, assists with travel and material preparation for department activities.
• Reconciles procurement transactions, tracks P-card spending, monitors purchasing progress.
• Assists in tracking funding deadlines and financial reporting.

Skills

Office administration

Customer service

Communication

Calendar management

Data entry

Documentation

Team collaboration

Confidentiality

Education

High school diploma or GED

Associate's degree

Bilingual: English/Spanish

Tools

Banner

LACES

Workday

Microsoft Office

Job description

## Administrative AssistantApplylocations: Santa Fe Community College, Santa Fe, NMtime type: Full timeposted on: Posted 3 Days Agotime left to apply: End Date: August 21, 2026 (21 days left to apply)job requisition id: JR111109**Compensation:**CS113 Minimum starting rate: $19.13 Final offer will be based on relevant experience, education, and other applicable factors.**Compensation Type:**Hourly**Employment Type:**Fixed Term (Fixed Term)**FLSA:**Non-Exempt**Scheduled Weekly Hours:**40**Position Summary**The Administrative Assistant supports the work of Directors and their academic programs to ensure efficient and effective operations. Coordinates with others to research and provide timely response to program inquiries, adhere to program guidelines, and foster continuous quality improvement. Administrative Assistant may supervise assigned student employees. This is a Fixed-Term position, therefore continous employment is contingent upon further position funding and/or need. Instructions to Applicants: A complete application package must include the following required documents. Please upload documents to the Resume Drop Box section of your application. Incomplete application packages will not be reviewed. - Resume \\* Your resume must fully document your experience. For each position include job title, description of duties and responsibilities, employment start and end dates (month and year), AND hours worked per week. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position. In describing your experience, please be clear and specific. We will not make assumptions regarding your qualifications or experience.**Duties & Responsibilities*** Analyzes and revises office data in SFCC database, Workday, Banner, LACES, etc. for assigned program tasks and course offerings.* Attends required professional development trainings, engages in process improvements, and enhances overall program effectiveness by actively seeking continuous quality improvement.* Communicates effectively with others by greeting guests, answering telephone calls, researching inquires, responding timely to email, coordinating vendor visits for office supplies and equipment repair.* Prepares drafts of various correspondence documents for internal and external communications to promote program updates and events, ad-hoc reports, and distribution of departmental news.* Provides administrative assistance for departmental meetings including scheduling, minutes, travel, preparation of presentation and other special project materials.* Reconciles procurement transactions, maintains file storage, tracks P-card spending, and monitors purchasing progression to completion.* Assists in tracking of financials and deadlines for funding source reporting.* Ensure all office equipment is functioning properly, and office supplies are adequately supplied.**Knowledge Skills, and Abilities*** Knowledge of modern office practices, procedures, and college policies.* Knowledge of computers, office equipment, and job-related software applications, including word processing, spreadsheets, databases, and calendaring systems.* Knowledge of planning, scheduling, and organizational techniques.* Skill in decision-making, problem-solving, and prioritizing multiple tasks.* Skill in maintaining files and records and preparing reports.* Skill in oral and written communication and interpersonal relations.* Ability to provide high-quality customer service.* Ability to organize resources, establish priorities, and manage competing demands.* Ability to work independently and collaboratively as part of a team.* Ability to maintain confidentiality and exercise discretion in sensitive situations.**Minimum Qualifications:*** High school diploma or GED* Two (2) years of experience related to the major duties and responsibilties of this position.**Preferred Qualifications*** Associate's degree* Bilingual (English/Spanish)* Experience working with a relational database, i.e. Banner, Laces, Workday.**Best Consideration Date: 08/07/26****Physical Demands*** The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching or stooping. The employee occasionally lifts light objects.* The work is typically performed in an office.* Occasional evening and weekend work required.**Schedule Designation*** Typically 8:00 a.m. - 5:00 p.m., Monday through Friday.* This position will be required to work onsite in Santa Fe, NM.**Notice of Background Check and Education Verification:**All offers for employment with Santa Fe Community College (SFCC) are contingent upon a successful completion of a criminal background check. Some positions may require additional educational verification for compliance with accreditation standards.**Additional Comments to Applicants:**Applications are disqualified in the first level of review if they do not meet all Minimum Qualifications listed in this job posting. (Years of experience are calculated based upon numbers of hours worked per week. Example: 2 years of experience working 20 hours per week equals 1 year of experience.) Relevant experience pertains to Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities described in this job posting. ASSUMPTIONS ARE NOT MADE at any level of SFCC’s Hiring Process if information presented in the application material does not clearly address the Minimum Qualifications, Job Summary/Basic Function, and Preferred Qualifications/Knowledge, Skills and Abilities. Number of pages of application material will not negatively/positively affect your application, however, LACK OF DETAIL may.**EEO Statement:**As an EEO employer, Santa Fe Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Santa Fe Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.**ADA Statement:**The SFCC is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), SFCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.**SFCC Recruiting Statement:**Santa Fe Community College is a Hispanic-serving institution, which neighbors the eight northern Indian pueblos in Northern New Mexico. We are committed to attracting and retaining highly qualified and diverse faculty and staff. SFCC strives to make our campus a place where all individuals feel welcome, nurtured, and valued. At the heart of SFCC’s mission – Empower Students, Strengthen Community. Empoderar a los Estudiantes, Fortalecer a la Comunidad – is a commitment that higher education and opportunity should be open to everyone. SFCC fosters a welcoming environment and a climate of inclusivity for students, faculty, and staff. Join the SFCC team in working to empower students and strengthen community!